Executive Assistant (EA)

Executive Assistant (EA)

About the Role:

 We are seeking an experienced, highly proactive, and resourceful Executive Assistant to act as the right hand to the Executive Director, managing and simplifying all aspects of his professional journey. This role demands more than routine administrative support — the EA will be deeply involved in multi-domain coordination, client and partner management, and strategic scheduling to ensure smooth execution across diverse businesses.

The ideal candidate must be able to anticipate needs, handle complexity with discretion, and take ownership of responsibilities so the Executive Director can focus on high-level decision-making.

Key Responsibilities:

• Manage calendars, meetings, appointments, and travel arrangements for senior management. End-to-End Coordination: Manage calendars, travel, client meetings, and cross-domain engagements across multiple businesses.
• Gatekeeping & Prioritization: Act as the single point of contact, filter priorities, and ensure time is optimized.
• Communication & Correspondence: Draft, review, and manage emails, documents, and communication with clients, partners, and internal teams.
• Client & Stakeholder Management: Coordinate with senior stakeholders, government entities, and international partners with professionalism.
• Documentation & Reporting: Prepare briefs, presentations, and follow-up reports for meetings, conferences, and pitches.
• Execution Oversight: Track tasks, commitments, and deadlines; follow through to completion without reminders
• Confidential Support: Handle highly sensitive information with absolute confidentiality, discretion, and trustworthiness.
• Technology & AI Utilization: Use AI tools (ChatGPT, scheduling assistants, productivity automation, research AI) to draft, analyze, and optimize workflows for maximum efficiency.
• Personal Assistance (as required): Support in lifestyle/travel arrangements and personal tasks where they overlap with professional duties, ensuring seamless continuity

Key Skills & Competencies:

• Strong written and verbal communication skills
• Strong interpersonal and client-facing skills with ability to represent senior leadership.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with productivity, CRM, and project management tools.
• Awareness and hands-on use of AI-based tools for research, drafting, scheduling, and workflow management.
• Ability to multi-task, prioritize, and anticipate needs in a fast-paced environment.
• Strong organizational discipline — updated, detail-oriented, and deadline-driven.
• Independent, problem-solving mindset with strong initiative.
• Professional presence, maturity, and adaptability to diverse industries (defense, tech, consumer brands, etc.).

Qualifications:

• Graduate in any discipline (Business/Administration preferred).
• 3–5 years of proven experience supporting C-suite or senior leadership in a complex, multi-business environment.

·        Experience in handling high-stakes clients, government bodies, or multinational partners will be preferred.

What We Offer:

• Opportunity to work closely with the Executive Director across cutting-edge domains: defense technology, AI & deep tech, drones, consumer brands, and more.
• Exposure to international clients and collaborations.
• Professional growth through strategic involvement and leadership exposure.
• A dynamic, fast-paced, and collaborative work environment.