Executive Assistant

Reporting To:

Company:

Location:

Experience:

Executive Assistant (EA)

Executive & Administrative Support

• Manage the Chairman’s calendar, meetings, travel schedules, and follow-ups.
• Act as a primary point of coordination between the Chairman and internal/external stakeholders.
• Prepare agendas, minutes of meetings (MoMs), action trackers, and reminders.

Financial & Data Support

• Assist in preparing financial summaries, reports, presentations, and dashboards.
• Track expenses, budgets, and financial data as required by the Chairman.
• Support analysis of financial and operational data using advanced Excel tools.

Excel & Reporting Excellence

• Create and manage complex Excel sheets, trackers, MIS reports, and reconciliations.
• Use advanced Excel functions (Pivot Tables, VLOOKUP/XLOOKUP, formulas, dashboards).
• Maintain structured data repositories and real-time reporting formats.

Coordination & Communication

• Draft professional emails, letters, and internal communications.
• Coordinate with finance, legal, operations, consultants, banks, and government bodies as required.
• Follow up on critical tasks, deadlines, and commitments.

Confidentiality & Governance

• Handle sensitive and confidential information with utmost discretion.
• Maintain proper documentation, records, and compliance-related files.
• Ensure timely execution of instructions and alignment with organizational priorities.

Educational Qualifications

• Graduate in 

  Commerce / Finance / Business Administration / Economics

• MBA (Finance / Operations / General Management)

   preferred

Experience & Skills

• Minimum 

  5 years of experience

   as an Executive Assistant or similar role supporting senior leadership
• Strong 

  financial understanding

   and ability to interpret numbers and reports

• Excellent proficiency in MS Excel

   (advanced formulas, dashboards, data analysis)
• Proficient in MS PowerPoint, Word, email, and calendar management tools
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication
• High level of integrity, professionalism, and attention to detail