Executive Assistant + Admin - Kolkatta

Job Title: Executive Assistant + Admin

Location: Kolkata

Company Overview

Role Responsibilities

• Manage and organize executive schedules, including appointments and travel arrangements.
• Prepare and coordinate documents, reports, and presentations for meetings.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and integrity.
• Assist in the preparation of budgets and expense reports.
• Conduct research and analyze data to support informed decision-making.
• Maintain office supplies inventory and place orders as necessary.
• Coordinate and manage office events and meetings.
• Draft and proofread correspondence, emails, and other communications.
• Support the onboarding process for new employees and interns.
• Implement and manage office procedures to optimize workflow.
• Assist with project management tasks and ensure deadlines are met.
• Monitor mail and manage incoming communications effectively.
• Perform various administrative tasks such as filing, data entry, and record-keeping.
• Support executive teams with ad-hoc tasks and projects as needed.
• calendar, travel, MOM and admin duties of the office to be managed
  

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proven organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and a strong work ethic.
• Familiarity with office management procedures.
• Problem-solving skills and a proactive approach.
• Experience with project management tools is a plus.
• Strong interpersonal skills and the ability to work collaboratively.
• Ability to adapt to changing priorities in a fast-paced environment.
• Familiarity with accounting software is an advantage.
• Willingness to learn and take on new responsibilities.