Job
Description
Job Summary The Executive – Admin and Operations will be responsible for ensuring smooth day-to-day administrative and operational activities across departments. This role requires strong organizational skills, attention to detail, and the ability to coordinate between multiple stakeholders. The candidate will serve as a key support function for internal processes, vendor management, facilities oversight, documentation, and event/logistics coordination. Key Responsibilities Administrative Support: Handle all general administrative tasks including documentation, correspondence, and filing. Maintain records such as staff attendance, leaves, and office assets. Coordinate with HR and finance departments for onboarding, payroll inputs, and reimbursements. Operational Management Monitor and ensure the upkeep of office facilities, utilities, and infrastructure. Oversee procurement and inventory of office supplies and equipment. Liaise with vendors, service providers, and maintenance staff. Scheduling & Coordination Manage internal calendars, meetings, appointments, and room bookings. Support planning and execution of institutional events, training sessions, or visits. Facilitate communication between departments and management. Compliance & Reporting Ensure compliance with internal policies and statutory requirements. Prepare and submit periodic reports on operations, procurement, and expenses. Assist in audits and other inspections as needed. Technology & Systems Use administrative software (e.g., MS Office, ERP, G Suite) to maintain records and reports. Suggest improvements to optimize workflows and operational efficiency. Qualifications Bachelor’s degree in Business Administration, Management, or related field. 2–4 years of relevant experience in administration or operations. Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with management tools. Key Skills Excellent organizational and multitasking abilities. Strong verbal and written communication. Attention to detail and problem-solving attitude. Ability to work independently and as part of a team. Time management and decision-making skills. Show more Show less
