Events Coordinator - Level 2 | Hyderabad - WFO

Greetings from TechMahindra!

We are currently looking for Events Coordinator - U2 to work with our internal team here in Hyderabad (WFO).

Role: Events Coordinator - U2 (Fulltime/Permanent)

NOTE: As per Tech Mahindra the designation on papers will be "Sr. Associate Analyst - BPS/U2"

Location: Hi-Tech city , Hyderabad

EXP: 1.8Y till 10Y (Stakeholder/Clients management + Good understanding of PO/Invoice)

Payroll: Tech Mahindra

Client: UK Based (500 years old publishing house)

Shift: 12PM till 9:30PM (2 way free transport will be provided with in the radius of 30Kms)

Work More: WFO (5 Day working/Fixed week offs on Sat & Sun)

Interview Mode: Virtual

PURPOSE OF ROLE:

Manage the administrative and logistical work for the Global Events Events team (specifically finance administration and supporting the Author Promo function in the Global Events team)

KEY ACCOUNTABILITIES:

• Arranging internal and external meetings/room bookings and in-house catering

• Manage equipment and publications orders and track dispatches

• Raising POs, receipting them, passing them to Invoices for payment and ensure that they are paid within the deadline Using SAP Concur tool

• Adding new suppliers and admin involved

• Dealing with deliveries for events (i.e. placing the order for list of publications, merchandise and equipment, ensuring that they get to the venue in time)

• Arranging the return of items like banners

• Keeping an eye of publications in stock and checking stock inventory and checking article

numbers as to how much we have left Provide event-related administrative and operational support for Author Promo function.

• Manage and process payments, including setting up new vendors, track and record Author

Promotion budget

• Support Author/Speaker Promotional programme with booking flights and accommodation

• Regularly update author database and collate abstracts for key campaigns.

• Track and record Author Promotion budget (raising POs etc, process and record author

expenses and travel invoices)

• Logging and maintaining the excel sheet with all the talks

• Supporting the development of the new author speaker library

• Liaising with the regional markets on the travel itineraries and making sure the 'on the ground' details are all organized and added to the itinerary.

EDUCATION: Graduation in Any field

SKILL(S):

Essential:

• Excellent spoken and Written English language skills

• Excellent communication skills

• Flexible approach to work and ability to work independently

• Experience of working in an office environment

• Excellent time management & productivity

• Enthusiastic team player with a positive can-do mentality & proactive approach to work

• Exemplary organizational and administration skills with a strong attention to detail

• Flexibility & adaptability able to cope with and thrive off a varied and fluctuating workload.

• Excellent written communication to draft emails and review documents

• Ability to deal with sensitive information appropriately and show tact & discretion at all times

• Excellent MS skills

Desirable:

• Works well under pressure and to strict time constraints

• Comfortable at dealing with people at all levels of the organization

• Strong influencing skills

• Inquisitive and willing to show initiative

• Customer service skills

EXPERIENCE:

Essential•

Previous experience working in an EA/PA capacity

Experience working in a busy and fast-paced environment

Budget management / demonstrable financial awareness (Must have experience in raising POs and in managing travel invoices)

Desirable:

Dealing with an international audience

Experience in planning meetings or events

Experience in supporting project managers on complex projects

Interested candidates can share their CVs at Tatipallidheeraj.kumar@Techmahindra.com or can text me on my WhatsApp: 7816041232.

Regards,

Dheeraj