Event Executive

Job Title: Event Executive

Location: Dumas Road, Vesu, Surat
Salary: ₹25,000 – ₹37,000 per month
Experience: 3–5 years (Preferred in weddings, luxury events, or hospitality)
Education: Bachelor’s/Master’s in Event Management, Hospitality, Business Administration, or a related field

Key Responsibilities:
1. Event Planning & Execution

• Manage end-to-end production planning and execution for events.
• Coordinate with venues and maintain strong relationships to ensure smooth operations.
• Handle vendor coordination, on-site setup, and ensure adherence to approved layouts, mood boards, and timelines.

2. Team & Department Management

• Lead and guide the production team to ensure seamless execution.
• Enforce SOPs and maintain internal reporting standards.
• Conduct team huddles and training sessions for performance improvement.

3. Collaboration & Vendor Relations

• Work closely with the Creative Team to bring concepts to life.
• Research and source new materials and vendors.
• Maintain strong vendor relationships and negotiate rates and services.
• Ensure coordination across departments and alignment of deadlines.

4. On-Site Supervision & Safety

• Conduct site visits and pre-event planning meetings.
• Handle real-time troubleshooting during live events.
• Enforce safety protocols and ensure venue compliance standards are met.

5. Reporting & Communication

• Report progress and updates to the Production Manager (HOD).
• Submit weekly/monthly reports and improve operational workflows.
• Align with organizational goals and contribute to efficient execution.

6. Cost Negotiation & Analysis

• Negotiate with vendors for competitive pricing.
• Prepare and maintain cost analysis sheets for all events.
• Ensure timely vendor payments and post-event financial closure.
• Work closely with the accounts team and cost controller for budget adherence.

Required Skills & Competencies:

• Skills: Event production, vendor coordination, cost negotiation, on-ground execution, timeline management
• Knowledge: Event logistics, design execution, SOPs, safety protocols, vendor management
• Attributes: Detail-oriented, accountable, proactive, creative, team leader
• Motivation: Passion for quality execution, team growth, and creating memorable events

Job Type: Full-time

Pay: ₹25,000.00 - ₹37,000.00 per month

Work Location: In person