Document Controller

About The Company

Job Requirement

Job Role :

Key Responsibilities

• Document Control Systems:
• Establish and manage a document control system for the greenfield project (manual or electronic).
• Maintain document logs, registers, transmittals, and metadata for all project documents.
• Document Management:
• Receive, check, file, distribute, and track all project-related documents including engineering drawings, specifications, contracts, permits, safety documentation, and correspondence.
• Ensure timely distribution of latest revisions to relevant teams (engineering, procurement, construction, commissioning).
• Maintain version control and ensure outdated documents are removed from circulation.
• Compliance & Quality:
• Ensure documentation meets internal quality standards and complies with chemical industry regulations (e.g., OSHA, REACH, ISO, etc.).
• Support audits and inspections by providing document traceability and completeness.
• Stakeholder Coordination:
• Interface with EPC contractors, vendors, consultants, and internal stakeholders to manage document flow.
• Organize document handover from contractors and ensure completeness of final documentation for handover to operations.
• Project Lifecycle Support:
• Support all project phases from concept, FEED, detailed engineering, construction, commissioning, to handover.
• Develop and implement the Document Management Plan (DMP) as part of the Project Execution Plan (PEP).
  

Qualifications

• Bachelor’s degree or diploma in Engineering, Information Management, or related field.
• 5+ years of experience in document control, with at least 2 years on greenfield or major capital projects in the chemical or oil & gas industry.
• Strong understanding of engineering documents, P&IDs, data sheets, project schedules, etc.
• Experience with document control systems (e.g., Aconex, SharePoint, Documentum, Procore, EDMS, etc.).
• Familiarity with ISO 9001 standards and regulatory requirements in the chemical sector.
• Proficiency in Microsoft Office Suite.
• Strong organizational, communication, and time management skills.
  

Preferred

• Experience working on-site at greenfield construction projects.
• Understanding of process safety documentation and commissioning packages.
• Knowledge of project delivery methodologies (EPC, EPCM, etc.)