Document Controller

Mott MacDonald

brilliant

Summary

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Position Overview

Description Of Duties

• Assist with the development and implementation of document flow procedures and policies.
• Understand and recognize different types of design and construction documents; organize, scan, categorize, meta-tag, and upload such documents into EDMS.
• Maintain the document management repository and ensure version control.
• Distribute and track electronic and physical project deliverables and controlled documents.
• Perform periodic review of contract/project files for compliance.
• Coordinate with project managers, design teams, and contractors to ensure timely and accurate document flow.
• Implement metadata standards and audit trails.
• Support multi-project environments and manage urgent deliverables effectively.
  

Required Qualifications

• Associate’s degree in information technology, engineering, construction management, or business administration; or 5 years of experience in electronic document control systems is required
• Minimum 5+ years in document control for large-scale construction/design-build projects.
  

• Advanced proficiency in EDMS tools (Aconex, ProCore, Primavera Unifier).
• Excellent oral and written communication skills.
• Experience supporting external customers and cross-functional teams.
• Excellent Problem-Solving Skills.
  

Preferred Qualifications

• Bachelor’s degree in information technology, engineering, construction management, or business administration; or 8 years of experience in electronic document control systems.
• Specialty certification in document management or information governance.
• Experience in capital project/program environments with knowledge of design and construction documentation.
• Ability to perform routine quality assurance and quality control audits of document control operations.
• Experience with international projects and cross-cultural collaboration.
  

Flexible working

Our Benefits Package Is Designed To Enhance Your Experience

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing
  

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