Document Controller

The client is looking to hire a Document Controller for their team at Al Hofuf, Saudi Arabia. Candidates willing to relocate to Saudi Arabia may apply. Experience : More than five 5 years of experience in a similar role. Job Description : The Document Controller is responsible for managing various administrative and logistical tasks, ensuring compliance with SOPs, and administratively supporting the maintenance team in maintaining documents and records. Job Responsibilities : Team Support and Coordination : - Provide support to office assistants and site supervisors as required. - Coordinate with the maintenance team to ensure timely ordering, receiving, and documentation of parts and materials. - Collaborate with other departments, including QHSE and Journey Management Coordinator, to identify non-compliance issues and report suspicious activities. Safety and Emergency Response : - Report emergency situations, such as vehicle accidents or breakdowns, immediately to the QHSE Manager and Journey Management Coordinator. - Ensure compliance with safety protocols in coordination with the safety team and relevant stakeholders. Document and Invoice Management : - Accurately enter purchase invoices and related data into the company’s database system. - Verify invoice details, ensuring they align with purchase orders and contracts. - Maintain records of invoices, receipts, and other financial documents for audit and reconciliation purposes. Leave and Schedule Management : - Forecast driver needs during holidays and special events to prevent disruptions in delivery schedules. - Inform line managers for annual leave approvals and coordinate with HR for sick leave processing. - Ensure records for driver leave requests are properly maintained. Vendor and Client Relations : - Communicate effectively with vendors to resolve discrepancies or issues related to invoices or deliveries. - Foster positive communication and relationships with team members, management, vendors, and clients. - Ensure all work is completed within assigned deadlines. Show more Show less