Document Controller (Saudi Arabia)

Job Location : Dammam / Al Khobar (Saudi Arabia) Candidates willing to relocate from India to Saudi Arabia may apply. This position is responsible for storage, classification and retrieval of documents. The Document Controller is also responsible for document security, assigning access and for removing and destroying obsolete documents. Experience: · More than five years of experience in documents or records management. PRINCIPAL ACCOUNTABILITIES: Adhere to the RFQ “Receipt of Request for Quotation” procedures for all the RFQ request(s) of the I&C Industries/Projects. Follow the PQ “Preparation of Quotes” procedures for I&C Industries/Projects. Take charge of document identification, classification and filing. Review and update the incoming documents. Follow up with the suppliers for the delivery and invoicing procedures for I &C Industries/Projects. File documents in physical & digital records; ensure all documents are collected and registered in the system. Prepare document(s) including but not limited to Invoices, Delivery Notes, PO “ Purchase Orders”. Arrange quotations from the suppliers. Prepare Suppliers’ documents including MTC “Material Test Certificate”, PVC Coating Certificate, Certificate of Conformance and Quality Certificate. Coordinate with logistics to track the shipments for material availability from the suppliers. Prepare files to compare the pricing from various vendors. Supervise document(s) through its entire lifecycle (inception to archival). Retrieve documents as requested by internal or external parties. Comply with the company’s procedures; ensure security and maintain confidentiality of the documents and sensitive information. Perform any other duties which the department or line manager may require to be carried out Keep up to date on industry trends and developments. Ensure that the work is done within the assigned deadlines. Adhere to company policies and procedures. Show more Show less