Dispatch Executive

Job Description

Job Summary:We are seeking a proactive and detail-oriented Dispatch Executive – Exports to manage and coordinate the export dispatch operations efficiently. The ideal candidate will ensure timely and accurate shipment of goods, manage documentation, coordinate with freight forwarders, and maintain compliance with all export regulations. Key Responsibilities:Export Dispatch Coordination: Plan, schedule, and execute export dispatches as per order requirements. Liaise with production, warehouse, and quality teams to ensure readiness of goods for export. Coordinate with freight forwarders, shipping lines, and transport agencies to book containers and dispatch cargo. Documentation & Compliance: Prepare and verify all export-related documents including invoice, packing list, bill of lading, certificate of origin, and other regulatory documents. Ensure adherence to country-specific export compliance regulations and documentation standards. Submit required documents to CHA and customs on time. Tracking & Reporting: Track shipments and provide timely updates to internal teams and clients. Maintain daily dispatch reports, shipment schedules, and record logs for audit purposes. Handle discrepancies, delays, or urgent issues related to shipments. Coordination & Communication: Act as a point of contact between internal departments, logistics partners, and export customers. Ensure effective communication with clients regarding shipment schedules and documentation requirements. Required Skills & Qualifications:Bachelor’s degree in Logistics, Supply Chain, International Business, or related field. 2–4 years of experience in export dispatch/logistics operations. Strong knowledge of international shipping terms (INCOTERMS), documentation, and export regulations. Proficient in MS Excel, ERP systems, and shipment tracking tools. Excellent communication, coordination, and problem-solving skills. Ability to manage multiple shipments and prioritize under tight deadlines. Preferred:Experience working with pharmaceutical, FMCG, or manufacturing exports. Familiarity with DGFT, EPC, and customs procedures.