Data Center Expense Advisor

Job Summary

The Data Center Expense Advisor plays a key role in managing expense analysis and procurement activities within a defined scope. This position supports financial operations through accurate reporting, compliance, and process optimization, while developing expertise in expense management through hands-on experience and coaching.

Key Responsibilities

Procure-to-Pay Process

• Create and manage Purchase Requisitions for country/region expenses within assigned scope.
• Monitor purchase order quality and deliver KPI reports to drive process improvements.
• Ensure timely and accurate PO receipting in collaboration with requestors.
• Track and reconcile commitment values against POs; work with Ops Finance and General Ledger to assess uncommitted budgets.
• Verify compliance with purchasing requirements (5 Ws), contracts/legal approvals, accounting codes, and competitive bidding standards.
• Liaise with vendors to obtain invoices and resolve billing or invoice discrepancies.
• Negotiate with vendors to optimize costs.
• Coordinate logistics and manage customs clearance processes.

Budget Management

• Consolidate and coordinate budget and forecast inputs from Datacenter Operations teams.
• Perform ad hoc financial analysis to support accurate forecasting and adjustments.

Reporting

• Generate and maintain commitment tracking reports for Data Center teams.
• Support Ops Finance with month-end reporting, variance analysis, and accrual processes.
• Produce KPI reports on operational task completion and accuracy (e.g., receipting).

Business Relationships

• Serve as the primary contact for Ops teams on finance-related administrative queries.
• Act as a liaison between vendors and Accounts Payable for issue resolution.
• Partner with Ops Finance on budget, forecasting, and month-end deliverables.
• Bridge communication between business operations and finance to ensure alignment.

Financial Problem Solving

• Investigate variances between actuals and forecasts.
• Assist with month-end accruals and provide recommendations for process improvements.
• Deliver routine problem-solving and simple ad hoc financial analysis as needed.

Qualifications

• Minimum 5 years of experience in finance operations, procurement, or expense analysis.
• Strong understanding of Procure-to-Pay processes and budget management.
• Proficiency in financial reporting and variance analysis.
• Excellent communication and stakeholder management skills.
• Ability to work independently and collaboratively in a fast-paced environment.