Data Center Expense Advisor

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Job Summary

The Data Center Expense Advisor plays a key role in managing expense analysis and procurement activities within a defined scope. This position supports financial operations through accurate reporting, compliance, and process optimization, while developing expertise in expense management through hands-on experience and coaching.

Key Responsibilities

Procure-to-Pay Process

• Create and manage Purchase Requisitions for country/region expenses within assigned scope.

• Monitor purchase order quality and deliver KPI reports to drive process improvements.

• Ensure timely and accurate PO receipting in collaboration with requestors.

• Track and reconcile commitment values against POs; work with Ops Finance and General Ledger to assess uncommitted budgets.

• Verify compliance with purchasing requirements (5 W s), contracts/legal approvals, accounting codes, and competitive bidding standards.

• Liaise with vendors to obtain invoices and resolve billing or invoice discrepancies.

• Negotiate with vendors to optimize costs.

• Coordinate logistics and manage customs clearance processes.

Budget Management

• Consolidate and coordinate budget and forecast inputs from Datacenter Operations teams.

• Perform ad hoc financial analysis to support accurate forecasting and adjustments.

Reporting

• Generate and maintain commitment tracking reports for Data Center teams.

• Support Ops Finance with month-end reporting, variance analysis, and accrual processes.

• Produce KPI reports on operational task completion and accuracy (e.g., receipting).

Business Relationships

• Serve as the primary contact for Ops teams on finance-related administrative queries.

• Act as a liaison between vendors and Accounts Payable for issue resolution.

• Partner with Ops Finance on budget, forecasting, and month-end deliverables.

• Bridge communication between business operations and finance to ensure alignment.

Financial Problem Solving

• Investigate variances between actuals and forecasts.

• Assist with month-end accruals and provide recommendations for process improvements.

• Deliver routine problem-solving and simple ad hoc financial analysis as needed.

Qualifications

• Minimum 5 years of experience in finance operations, procurement, or expense analysis.

• Strong understanding of Procure-to-Pay processes and budget management.

• Proficiency in financial reporting and variance analysis.

• Excellent communication and stakeholder management skills.

• Ability to work independently and collaboratively in a fast-paced environment.