Corporate Operations & Compliance Coordinator

Reports to:

Employment Type:

Location:

Position Summary:

Corporate Operations & Compliance Coordinator

Functional Responsibilities:

1. Accounting, Reporting & Compliance Support

Reports to Controller / Lead Accountant

• Key in accounting transactions, timesheets, and payroll data into appropriate systems
• Assist in preparing and reconciling financial reports to support US GAAP compliance
• Maintain corporate records and ensure files are audit-ready
• Enter and process vendor payments, maintain payment logs, and resolve discrepancies
• Support audit readiness for 401(k), Workers Comp, and other compliance reviews
• Compile quarterly reporting data related to GSA MAS, OASIS, and STARS contracts
• Assist with documenting accounting procedures

2. Operations & Business Administration

Reports to Operations Manager

• Track budgets, expenses, and milestones for internal projects
• Provide project-related data entry and status updates
• Assist with system upgrades and internal documentation updates
• Coordinate payments authorized by the CXO and support documentation routing
• Maintain logs and reports for customer support processes
• Research and document findings related to operational improvement initiatives

3. Human Resources Support

Reports to HR Manager

• Support HR with interview logistics, onboarding packet preparation, and employee file maintenance
• Administer daily staff time entry and coordinate DOL time approvals
• Maintain corporate skills matrix and update internal employee tracking tools
• Assist with benefits enrollment logistics and broker/provider documentation
• Support compliance-related documentation for programs such as ACA, EEOC, and VETS

4. Executive & Cross-Departmental Support

Takes direction from CXO

• Assist with compiling reports, summaries, or dashboards as directed
• Coordinate mail, invoice delivery, and other ad-hoc executive tasks
• Schedule and document meetings across teams and vendors when requested
• Organize and follow up on compliance and regulatory deadlines under CXO oversight

Education Requirements:

• Associate's or Bachelor’s degree in Accounting, Business Administration, or related field preferred
• Additional coursework or certification in HR, compliance, or project coordination is a plus

Experience Requirements:

• 3+ years of experience in a business support or operations assistant role
• Prior experience supporting accounting, HR, or operations in a regulated or professional setting preferred
• Experience using accounting software (e.g., QuickBooks), payroll/timekeeping systems, and project management tools

Key Skills & Competencies:

• Strong attention to detail, especially in data entry and reconciliations
• Excellent time management and task prioritization across departments
• Familiarity with US GAAP principles and regulatory reporting requirements
• Proficiency in Microsoft Excel, Word, and Google Workspace
• Ability to follow instructions from multiple supervisors and communicate effectively
• Comfortable working with sensitive HR and financial information with discretion