Reports to: Controller (Finance), Operations Manager, HR Manager, and CXO (as applicable) Employment Type: Full-Time Location: Remote Position Summary: The Corporate Operations & Compliance Coordinator is a cross-functional support role responsible for maintaining accurate records, data entry, financial reconciliations, regulatory compliance support, and operational tracking across multiple business units. This individual supports the accounting team under the Controller, HR under the HR Manager, and business operations under the Operations Manager. The role also performs ad-hoc executive support tasks under the direction of the CXO. Functional Responsibilities: 1. Accounting, Reporting & Compliance Support Reports to Controller / Lead Accountant Key in accounting transactions, timesheets, and payroll data into appropriate systems Assist in preparing and reconciling financial reports to support US GAAP compliance Maintain corporate records and ensure files are audit-ready Enter and process vendor payments, maintain payment logs, and resolve discrepancies Support audit readiness for 401(k), Workers Comp, and other compliance reviews Compile quarterly reporting data related to GSA MAS, OASIS, and STARS contracts Assist with documenting accounting procedures 2. Operations & Business Administration Reports to Operations Manager Track budgets, expenses, and milestones for internal projects Provide project-related data entry and status updates Assist with system upgrades and internal documentation updates Coordinate payments authorized by the CXO and support documentation routing Maintain logs and reports for customer support processes Research and document findings related to operational improvement initiatives 3. Human Resources Support Reports to HR Manager Support HR with interview logistics, onboarding packet preparation, and employee file maintenance Administer daily staff time entry and coordinate DOL time approvals Maintain corporate skills matrix and update internal employee tracking tools Assist with benefits enrollment logistics and broker/provider documentation Support compliance-related documentation for programs such as ACA, EEOC, and VETS 4. Executive & Cross-Departmental Support Takes direction from CXO Assist with compiling reports, summaries, or dashboards as directed Coordinate mail, invoice delivery, and other ad-hoc executive tasks Schedule and document meetings across teams and vendors when requested Organize and follow up on compliance and regulatory deadlines under CXO oversight Education Requirements: Associate's or Bachelor’s degree in Accounting, Business Administration, or related field preferred Additional coursework or certification in HR, compliance, or project coordination is a plus Experience Requirements: 3+ years of experience in a business support or operations assistant role Prior experience supporting accounting, HR, or operations in a regulated or professional setting preferred Experience using accounting software (e.g., QuickBooks), payroll/timekeeping systems, and project management tools Key Skills & Competencies: Strong attention to detail, especially in data entry and reconciliations Excellent time management and task prioritization across departments Familiarity with US GAAP principles and regulatory reporting requirements Proficiency in Microsoft Excel, Word, and Google Workspace Ability to follow instructions from multiple supervisors and communicate effectively Comfortable working with sensitive HR and financial information with discretion