Company Secretary

🏢 About NxtWave

ed-tech startup

Company Secretary

legal and governance expertise

📋 Role Overview

Company Secretary

Board of Directors

corporate secretarial responsibilities

legal and regulatory

🔑 Key Responsibilities

Corporate Secretarial & Governance

• Compliance Management:
• Ensure compliance with the Companies Act, SEBI, FEMA, and related regulations.
• Maintain compliance calendars for timely filings and disclosures with ROC/MCA.
• Adhere to ICSI Secretarial Standards and update policies as per legal changes.
• Governance & Board Support:
• Serve as custodian of corporate governance, ensuring transparency and accountability.
• Organize Board, AGM, and Committee meetings; draft agendas, notices, resolutions, and minutes.
• Advise the Board on best practices, statutory duties, and governance trends.
• Manage director appointments, resignations, and filings of compliance certificates.
• Maintain communication with shareholders and regulatory authorities.
• Statutory Registers & Records:
• Maintain registers for Members, Directors, Charges, and Shareholding ensuring audit-readiness.
• Corporate Restructuring:
• Advise on mergers, acquisitions, and restructuring activities.
• Handle compliance, documentation, and regulatory approvals for corporate actions.
• FEMA & International Compliance:
• Ensure cross-border transactions adhere to FEMA and international laws.
• Manage compliance for overseas operations, investments, and partnerships.
  

Legal & Regulatory Functions

• Contract Management & Negotiation:
• Draft, review, and negotiate contracts, MoUs, and agreements with vendors and partners.
• Conduct risk assessments and ensure legal protection for NxtWave’s interests.
• Mergers, Acquisitions & Strategic Investments:
• Oversee due diligence and legal compliance for mergers, acquisitions, and fundraising.
• Support transaction documentation including share purchase and investment agreements.
• Liaise with investors and legal advisors for deal execution and compliance.
• Dispute Resolution & Litigation:
• Manage disputes, litigation, and arbitration efficiently.
• Coordinate with external legal counsel to ensure favorable outcomes and minimal business disruption.
  

Strategic & Leadership Responsibilities

• Regulatory Affairs & Strategic Insights:
• Keep management informed on evolving laws and regulations impacting operations.
• Team Leadership & Collaboration:
• Lead the legal and secretarial team, mentor associates, and align with compliance goals.
• Collaborate cross-functionally with HR, Finance, Marketing, Operations, and Product teams.
• Training & Compliance Culture:
• Conduct internal training sessions to foster awareness of corporate governance and compliance best practices.
  

🎓 Desired Qualifications & Skills

• Education:
• Qualified Company Secretary (CS) from ICSI.
• LLB/LLM from a recognized university with a strong academic background.
• Experience:
• Minimum 1+ years in corporate secretarial and legal functions, preferably in tech, ed-tech, or startups.
• Knowledge & Competencies:
• Strong grasp of corporate law, SEBI, FEMA, IPR, and governance frameworks.
• Excellent drafting, negotiation, and advisory skills.
• Analytical, detail-oriented, and solutions-driven.
• Ability to thrive in a fast-paced, dynamic environment with multiple stakeholders.