At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.Your impactWe have an exciting opportunity for a qualified Company Secretary to join the dynamic legal department of a major engineering, construction and technical services company. The opportunity is for individuals with 5 to 7 years of post-qualification experience. The candidate should have first-rate academic qualifications, practical experience as a Company Secretary or in a legal department and be keen to be challenged in a fast-paced, commercial environment. In return they will get exposure to not only India but corporate laws/compliance relative to the UK , Europe and Middle East with an unparalleled opportunity for developing an in-house career in an excellent working environment.
About Jacobs
Jacobs leads the global professional services sector delivering solutions for a more connected, sustainable world. Providing a full spectrum of services including scientific, technical, professional and construction- and program-management. Our 50,000+ employees in 400+ locations around the world serve a broad range of companies and organisations, including industrial, commercial, and government clients across multiple markets and geographies.We are involved in some of the biggest and most challenging projects, delivering innovative and sustainable solutions to the world’s most critical issues, from access to clean air and safe water, civil and national security and safeguarding mobility.That’s because Jacobs is much more than just a traditional engineering company.Legal and CoSec TeamWorldwide, the group's legal team consists of around 200+ employees and 18 of these are based in India including two qualified Company Secretaries. The Europe legal team comprises 26 employees who support and advise the business on many aspects of our numerous high-profile projects both in the UK and Europe. Company Secretaries in India support the CoSec team in the UK and Europe for all aspects of corporate secretarial functions. The role will be based in our Gurgaon office and will report to the Deputy Company Secretary for Europe based in the UK.We are looking to recruit a qualified Company Secretary, preferably with a law degree, and with 5 to 7 years of post-qualification experience to support the Europe/UK CoSec team with following qualities
- Proficient in Corporate Laws
- Proficient in Diligent (or willingness to swiftly complete training)
- Intermediate to Advanced MS Office Suite
- Excellent English skills, verbal and written
THE ROLE
Jacobs is a respected and ambitious company with excellent career prospects and international opportunities. The roles on offer are immensely varied and challenging and will give the successful candidate the chance to make a real contribution to an exciting range of corporate secretarial and other legal and commercial work.The successful candidate will be responsible for the following tasks
- Assisting the Europe/UK Corporate Secretariat team (that sits within Legal)
- Key CoSec contact for the Netherlands – arranging all paperwork that is required to be signed by Netherlands directors, including post/courier between directors and to and from notary; key contact for Netherlands notary
- Key contact for the Middle East for Netherlands entities related documentation
- Establishing and maintaining electronic filing systems and organizing the content description
- Sending documents by post, mail, courier, and ensuring that correct charge codes are used
- Creating and sending organization charts
- Monitoring CoSec inbox and adding new entries to the CoSec tracker, and documents to task folders (daily)
- POA filing and maintaining register
- Data consent obtaining, filing and maintaining register
- Working with other CoSec team members on all Netherlands entity board meetings and some UK entity board meetings which include
- Liaising with director EAs to schedule meetings
- Sending meeting invites from CoSec calendar
- Entering T- and T+ reminders into the CoSec calendar
- Keeping entity process documents up-to-date
- Keeping agenda trackers up-to-date (always with 12 months out scheduling)
- Board agendas, calling notices, minutes, action trackers.
- Drafting minutes/resolutions; updating template minutes / resolutions
- Processing, applying, and assisting with various documents for all entities in the Netherlands and their subsidiaries worldwide, including authority letters, Dutch corporate files, Power of Attorneys, certificates of residence, certificates of conduct, etc.
- Coordinating and processing translations.
Here's what you'll need
The successful candidate will be a qualified Company Secretary with significant relevant experience, a strong academic record and must have trained with a leading Company Secretarial/law firm or well-respected in-house team. The successful candidates will need to be able to demonstrate excellent attention to detail, timely compliance and the ability to meet tight deadlines, an ability to identify risk, good commercial awareness, and be a strong collaborator with a clear and effective communication style.At Jacobs we value people. Having the right balance of belonging, career and lifestyle enables us to consistently deliver and exceed clients’ expectations.Working alongside industry leaders, you will have the opportunity to develop your career working on key projects in an environment which encourages collaboration, knowledge sharing and innovation. To support your professional growth, Jacobs flexible working arrangements, extended leave options and a host of social, health and wellbeing events and initiatives will underpin our commitment to you.At Jacobs it’s all about what you do, not where you are, which counts!We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
