Company Secretary

Role Summary

The Company Secretary (CS) plays a pivotal role in ensuring the company’s compliance with corporate laws and regulations, maintaining statutory and secretarial records, and supporting board governance. In a cable manufacturing setup, the CS is also responsible for ensuring compliance with industry-specific laws related to electrical equipment, BIS standards, manufacturing licenses, and ESG reporting.

Key Responsibility Areas:

1. Board & Committee Governance: Manage board, audit, and committee meetings; prepare notices, agendas, and minutes
2. Statutory & Industry Compliance: Ensure compliance with Companies Act, SEBI (if listed), Factories Act, BIS, labor and manufacturing laws
3. MCA/ROC Filings & Reporting: Timely filing of MGT-7, AOC-4, PAS-6, DIR KYC, and related company returns
4. Regulatory & Licensing Liaison: Coordinate with MCA, ROC, BIS, Pollution Board, Factory Inspector, and other cable-industry regulators
5. Secretarial Record Management: Maintain statutory registers, shareholding records, resolutions, and licenses
6. Legal & Contractual Review: Vet contracts (e.g., vendor, PPA, EPC, franchise, export/import agreements) for commercial/legal risk
7. AGM/EGM & Shareholder Relations: Conduct AGMs, coordinate with shareholders, ensure timely disclosures
8. Risk Advisory & Legal Opinion: Provide proactive legal guidance on EPC contracts, licensing risks, environmental laws
9. IPO Issuance: Manage IPO documentation and ensure compliance with SEBI/stock exchange listing and disclosure requirements
10. Communication with External Stakeholders: Liaise with banks, auditors, investors, and government bodies

Behavioral Competencies

1. Integrity & Ethics Maintains absolute confidentiality and legal ethics
2. Industry Awareness Understands cable industry laws, BIS compliance, labor codes
3. Analytical Thinking Evaluates legal and regulatory risks in contracts and filings
4. Communication Communicates clearly with board members, legal consultants, and regulators
5. Crisis Management Handles regulatory escalations, inspections, or legal challenges effectively
6. Governance Insight Promotes and implements strong governance frameworks in manufacturing context

Tools & Plaform Exposure

1. MCA21, RBI FIRMS Portal, SEBI Portal
2. BLISS, T-Lex, LexComply, Lawrbit for compliance
3. Proficiency in MS Office, SharePoint, DMS, and ERP systems