Commercial Manager - Electrical Projects

The Commercial Manager will be a pivotal member of our team, responsible for overseeing the financial, administrative, HR, and general office operations related to our electrical projects. This role requires a strong blend of financial acumen, organizational skills, and a solid understanding of project-life cycle, particularly within the electrical engineering domain. The Commercial Manager will ensure efficient resource allocation, cost control, compliance, and a smooth operational environment to support project successful execution and overall business growth.

Key Responsibilities:

1. Expense Management & Financial Oversight:

• Develop, implement, and monitor project budgets, ensuring adherence to financial targets and company policies.
• Track and manage all project-related expenses, including procurement, labor, equipment, and sub-contractor costs.
• Conduct regular cost analysis, identify variances, and implement corrective actions to maintain profitability.
• Prepare detailed financial reports, forecasts, and cash flow projections for management review.
• Manage invoicing, accounts payable, and accounts receivable processes for projects.
• Liaise with the finance department for timely and accurate financial reporting and reconciliation.
• Ensure compliance with all tax regulations and financial statutory requirements.
• Negotiate with suppliers and vendors to secure favorable terms and optimize cost efficiency.

2. Human Resources (HR) Work:

• Collaborate with project managers to determine staffing needs for current and upcoming electrical projects.
• Assist in the recruitment and onboarding of project-specific personnel (electricians, technicians, supervisors, engineers etc.).
• Oversee timekeeping, attendance, and leave management for project staff.
• Administer payroll-related information for project employees in coordination with the HR/Finance department.
• Handle employee relations issues, grievances, and disciplinary actions in accordance with company policy and labor laws.
• Ensure compliance with all labor laws, regulations, and industry-specific certifications.
• Coordinate training and development initiatives for project teams to enhance their skills and safety awareness.
• Manage performance appraisal processes for project staff.

3. Administrative Work & Project Support:

• Develop and maintain project documentation, including contracts, agreements, permits, licenses, and reports.
• Ensure proper archiving and accessibility of all project-related records.
• Assist project managers with contractual matters, including contract review, variation orders, and claims management.
• Prepare and manage project correspondence, reports, and presentations.
• Coordinate project meetings, prepare agendas, and document minutes.
• Facilitate communication and information flow between project teams, clients, and internal departments.
• Ensure timely submission of project reports and compliance documents to relevant authorities.

4. Office Administration & Facilities Management:

• Oversee the day-to-day operations of the project office or main company office as assigned.
• Manage office supplies, equipment, and utilities, ensuring efficient usage and maintenance.
• Supervise administrative staff (if applicable) and allocate tasks effectively.
• Ensure a safe, organized, and productive work environment.
• Coordinate with IT support for any technical issues related to office systems.
• Manage facility maintenance, repairs, and vendor services.
• Implement and maintain office policies and procedures.

Qualifications:

• Bachelor's degree in Commerce, Business Administration, Finance, Project Management, or a related field. An MBA or professional certification (e.g., PMP, CA, CMA) is a plus.
• Minimum [Specify number, e.g., 8-12] years of progressive experience in commercial management, financial control, or project administration, with a significant portion in the electrical contracting/engineering industry.
• Proven experience in managing budgets, financial reporting, and cost control for projects.
• Solid understanding of HR functions, labor laws, and payroll processes.
• Strong knowledge of contract management principles and practices.
• Proficiency in financial management software and ERP systems (e.g., SAP, Oracle, Tally).
• Excellent proficiency in MS Office Suite, particularly Excel for financial analysis.
• Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong communication (written and verbal) and interpersonal skills to interact effectively with all levels of staff, clients, and stakeholders.
• Problem-solving attitude and ability to make sound decisions.
• Ability to work independently and as part of a team.

Desired Attributes:

• Proactive and results-oriented.
• High level of integrity and ethical conduct.
• Ability to adapt to changing project requirements and priorities.
• Strong leadership potential and ability to mentor administrative staff.