Billing Manager

Key Responsibilities: BOQ Preparation and Contract Documentation: Prepare and review Bills of Quantities (BOQ) for construction projects, ensuring all items are properly detailed and cost-effective. Draft and review contract documents, ensuring compliance with agreed terms, legal requirements, and industry standards. Conduct rate analysis for the different components of construction projects to ensure accurate cost estimation. Variation Orders and Claims Management: Identify and analyze variations to the original contract and assess the cost implications. Prepare variation orders and engage in negotiations and reconciliation with contractors regarding claims and cost adjustments. Formulate and execute a strategy for claiming and realizing variations, ensuring timely settlements. Payment Certificates and Cost Valuation: Determine and process payment certificates for contractors based on work completed, ensuring that payments are made in accordance with the terms of the contract. Ensure that the valuation of works is accurate, based on the actual quantities and contract terms. Post-Contract Cost Management: Coordinate with clients, consultants, and contractors during the post-contract phase to ensure smooth cost management and resolution of any disputes. Monitor project budgets and expenditures, providing regular updates to senior management regarding project financial status. Ensure compliance with budget limits and implement cost-saving measures where possible. Monitoring Material Usage: Monitor and analyze the quantities of materials required versus materials used on site, ensuring optimal use of resources and preventing wastage. Assist in the procurement process by advising on material quantity requirements for upcoming phases of the project. Contract Administration and Legal Matters: Interpret the contract terms and conditions, identifying the responsibilities of all parties involved (client, contractor, subcontractors). Address and resolve any legal matters that arise related to the contract or cost management. Maintain comprehensive records of contractual documents, variations, claims, and payments. Subcontract Management and Budget Comparison: Prepare subcontract documents, ensuring they align with the overall contract terms and project requirements. Compare subcontract costs with the initial budget and project provisions, ensuring cost efficiency. Review and approve the Value of Work Done (VOWD) reports from subcontractors and ensure they align with the project’s budget. Drawing Review and Estimation of Quantities: Review proposal drawings and prepare estimates for quantities based on design proposals. Ensure that quantities are correctly calculated and that the cost is in line with project expectations. Zero Cost Monitoring and Reporting: Prepare Zero Cost (ZC) reports to track project progress and ensure that there are no unexpected costs or overruns. Closely monitor project expenditures, ensuring that project costs remain within the allocated budget. General Contract Administration: Administer general contract terms, ensuring compliance with all legal and operational standards. Assist in the preparation of final accounts and ensure all contractual obligations are met.