Billing Executive

Job Description

Roles and Responsibilities of a Billing Executive . 1. Invoice Generation & Management Prepare and issue invoices based on project milestones, BOQs (Bills of Quantities), or completion stages. Ensure that all invoices are compliant with contractual terms and client agreements. Coordinate with the design and site teams to verify work completed before billing. Estimation & Costing, Cost control 2. Cost Tracking & Documentation Maintain updated records of project costs, including materials, labor, and subcontractor bills. Work with procurement and project managers to track actual vs. estimated costs. Help in preparing financial reports and billing summaries for each project. 3. Client Communication Follow up on pending payments and maintain regular communication with clients regarding dues. Resolve billing discrepancies or disputes in coordination with project leads. Share detailed cost breakdowns with clients when required 4. Coordination with Internal Teams Liaise with project managers, site engineers, and accounts teams to collect billing-related data. Ensure that all documentation required for billing (e.g., work completion certificates, material dispatch records) is in place. 5. GST & Tax Compliance Apply appropriate GST rates and ensure all tax details are accurately reflected on invoices. Work with the finance department to ensure compliance with taxation laws and prepare necessary documentation for audits. 6. ERP/Software Management Use accounting and project management software (e.g., Tally, QuickBooks, Zoho, or specialized construction ERP) to manage billing and records. Ensure all transactions are entered accurately and updated regularly. 7. Reporting & Audits Prepare regular billing and collection reports for management. Assist during internal and external audits by providing required financial documents and reports Site visits according to requirement. Key Skills Required Knowledge of construction billing processes and BOQ understanding. Familiarity with GST, TDS, and tax regulations. Proficiency in MS Excel and accounting software. Strong organizational and communication skills. Attention to detail and deadline-oriented. Job Type: Full-time Pay: ₹20,000.00 - ₹30,000.00 per month Schedule: Day shift Fixed shift Work Location: In person