Bid Manager

Bid Manager

Key Responsibilities

I. Bid Lifecycle Management & Execution

• Own and manage

  the complete bid lifecycle, from initial opportunity qualification and receipt to final submission and post-bid review.

• Conduct comprehensive analysis

  and initial qualification of all received bid documents (RFPs, RFIs, etc.) to confirm requirements, scope, terms, and internal alignment.

• Establish and maintain

  a rigorous

  Bid Plan

  and timeline, defining key milestones, deliverables, and resource allocation. Secure sign-off from Pre-Sales leadership.

• Lead the internal clarification process

  by aggregating and finalizing complex technical, contractual, and commercial questions for submission to the client/prospect.

• Drive the content creation

  process, ensuring that the proposed solution themes are coherently articulated, contextualized, and mapped directly to client requirements, moving beyond generic responses.

• Oversee the final production

  and quality assurance of all submission documents (including the main response document and all requisite attachments, such as NDAs, contracts, and supporting materials) to ensure absolute compliance and professional presentation.

• Coordinate the circulation

  of all official bid correspondence, updates, Q&As, errata, and corrigendum to the core bid team and relevant stakeholders.

II. Stakeholder Collaboration & Leadership

• Organize and lead

  the

  Bid Kick-off Call

  , clearly defining roles, responsibilities (using a clear

  RACI

  matrix), timelines, and the overall win strategy/theme for all contributing departments (e.g., Sales, Legal, Solutions, Finance, Delivery).

• Facilitate effective communication

  by documenting and circulating comprehensive

  Minutes of Meeting (MoM)

  for all bid-related meetings.

• Serve as the central liaison

  between Pre-Sales, Solution Architects, and the content contributors to ensure a unified and consistent narrative throughout the proposal.

• Support Pre-Sales Managers

  in the development and enhancement of reusable sales enablement

  collaterals

  and standard proposal content.

III. Governance, Quality & Process Adherence

• Ensure strong adherence

  to the organization’s

  Standard Operating Procedures (SOPs)

  and established Bid Governance frameworks.

• Manage the repository

  of standard content, templates, and successful bid artifacts, ensuring they are current, accurate, and readily accessible.

• Conduct post-bid reviews

  (win/loss analysis) to capture lessons learned and continuously improve the efficiency and effectiveness of the bid process.

Required Skills and Qualifications

• Proven experience

  managing the full lifecycle of complex, high-value B2B proposals/RFPs, preferably within the relevant industry (e.g.BFSI products).

• Exceptional project management skills

  with the ability to manage competing priorities and tight deadlines in a high-pressure environment.

• Strong verbal and written communication skills

  with a keen eye for detail and quality assurance.

• Proficiency with MS Office

  (Word, Excel, PPT etc)
• A strong understanding of typical contractual and legal requirements involved in the bid process.