Associate Project Manager

The opportunity

How You’ll Make An Impact

• Filing of drawings in accordance with HEAU drawing management requirements on Sharepoint; Keep the HEAU document register up to date.
• Submission of drawings via Client Document Management Systems (DMS) for projects as requested by the respective PM.
• Prepare / modify documents as required to comply with Contract DMS requirements. Liaise with Factory to prepare and submit IOM & MDR as required by the Contract.
• Preparation of project schedule in MS-Project in accordance with HEAU guidelines.
• Update status of project schedules periodically as required by the PM for each project, including liaising with Factory for actual progress
• Update status of project schedules as required for project contractual Progress Report obligations.
• Support Project Commercial Officer / Project Specialist with preparation of Sales Orders, Purchase Orders or other as required to facilitate execution of Financial Controller policies for Revenue Recognitions, management of inventory, etc
• Support SAP transactions as required to comply with HE SAP security principles.
• Coordinate warranty claim remedial work and punchlist rectification work with Service Team and with Factory to allow timely close out of defects.
• Provide general support to Project Managers on Project issues as required, including MS-Teams attendance at Project Meetings with Clients
• Handle administrative tasks such as managing invoices, purchase orders, and inventory reports related to project finances.
• Support Project Commercial Officer or Project Specialist to follow-up for the invoicing , cashflow and revenue recognition projections.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  

Your background

• Bachelor’s degree in engineering in Electrical with 3+ years of Project Management or Project Engineer experience.
• Experience in Project Documentation Management System such as Aconex; TeamBinder; Ineight; Pro-core or similar with Drawing control and uploading requirements.
• Demonstrated commercial understanding of projects (scope, cost, time schedule, quality).
• Solid computer skills including SAP, MS project, Excel, Word and Outlook. Experience with MS-Access and Visio well regarded.
• Experience in coordinating multiple key stakeholders/teams in remote locations.
• Excellent written and verbal communication skills and high attention to detail.
• Proactive and highly organized. Influencing and Engaging skills to achieve notable outcomes.
• Proficiency in both spoken & written English language is required