Assistant Manager : Tender Documentation

Assistant Manager Tender Documentation

Key responsibilities of a Documentation Tendering professional:

Analyzing Tender Documents:

Carefully reviewing tender documents to fully understand the project scope, technical specifications, evaluation criteria, and compliance requirements.

Information Gathering:

Coordinating with internal departments like engineering, sales, finance, and legal to gather relevant data, technical details, pricing information, and compliance certificates
needed for the tender response.

Proposal Writing:

Drafting comprehensive technical and commercial proposals, including detailed descriptions of the proposed solution, project methodology, project timeline, pricing structure.

Compliance Management:

Ensuring all tender documents adhere to the specified format and submission guidelines, including legal and regulatory compliance checks.

Technical Documentation:

Preparing technical specifications, drawings, data sheets, and other supporting documents to clearly demonstrate the proposed solution's capabilities.

Cost Estimation:

Calculating project costs, including materials, labour, and overheads, to develop accurate pricing proposals.

Quality Control:

Reviewing and editing all tender documents to ensure accuracy, clarity, and professional presentation before submission.

Tender Submission:

Managing the submission process on electronic tendering platforms, including timely uploading of documents and adhering to deadlines.

Clarification Requests:

Responding to any clarifications or questions raised by the client regarding the tender documents.

Post-Submission Follow-up:

Skills required for a Documentation Tendering role:

- Strong Writing and Editing Skills:
- Ability to clearly and concisely communicate technical information in a compelling and persuasive manner.

1. Technical Knowledge:

   Understanding of the products, services, or industry relevant to IT Networking, Structure Cabling, UPS, Video Wall etc the tenders being submitted.

2. Attention to Detail:

Meticulous focus on ensuring accuracy and completeness in all documentation.

1. Time Management Skills:

Ability to coordinate multiple tasks and meet deadlines within a tight timeframe.

1. Communication Skills:

Effective communication with internal stakeholders and external clients to gather information and address concerns.

1. Relevant Job Titles:

Tendering Specialist, Tender Writer, Proposal Coordinator, Bid Management Executive, and Documentation Specialist (Tendering)