ASSISTANT MANAGER

Job Title: Assistant Manager – Store

Department: Material Management

Reporting To: Manager –Project Manager.

Location: Project Site / Head Office (as applicable)

Job Purpose:

Key Responsibilities:

1. Material Management

• Oversee receipt, inspection, storage, and issuance of materials, tools, and equipment.
• Verify material quality and quantity as per purchase order, packing list, and delivery challans.
• Ensure proper tagging, identification, and classification of materials for easy traceability.
• Coordinate with Quality, Purchase, and Site Execution teams for material inspection and acceptance.

2. Inventory Control

• Maintain accurate stock records in ERP or manual systems.
• Conduct periodic stock verification and reconciliation with finance.
• Monitor stock levels to avoid shortage or overstocking situations.
• Ensure proper storage conditions to prevent damage or deterioration of materials.

3. Documentation & Reporting

• Maintain GRN (Goods Receipt Note), MRN (Material Receipt Note), and Material Issue Slips.
• Update inventory in ERP/software systems daily.
• Prepare monthly store reports: stock statements, slow-moving/non-moving inventory, material consumption summary, etc.
• Coordinate with HO for material transfers, return, or disposal.

4. Logistics & Coordination

• Coordinate with vendors, transporters, and procurement for timely delivery of materials.
• Supervise unloading/loading activities ensuring safety and minimal material damage.
• Manage inter-site material transfer and maintain related documentation.

5. Compliance & Audit

• Ensure compliance with company store procedures, safety norms, and audit requirements.
• Support internal/external audits by providing necessary records and justifications.
• Implement and monitor housekeeping, safety, and 5S practices in store premises.

6. Team Management

• Supervise storekeepers, assistants, and helpers.
• Train team members on documentation, safety, and ERP practices.
• Ensure disciplined and efficient functioning of store operations.

Key Skills & Competencies:

• Strong knowledge of store management processes in EPC/construction projects.
• Proficiency in ERP systems (SAP / Oracle / etc.).
• Understanding of material codes, specifications, and construction consumables.
• Good analytical, reporting, and communication skills.
• Knowledge of safety and handling of hazardous materials.

Qualification & Experience:

• Qualification: Diploma / B.E. / B.Tech in Mechanical, Electrical, or Civil Engineering OR Graduate with Diploma in Material Management.
• Experience: 6–10 years in store/material management in EPC / Infrastructure / Construction projects.

Key Performance Indicators (KPIs):

• Inventory accuracy percentage.
• Timeliness of material issue/receipt documentation.
• Reduction in material shortages and surpluses.
• Compliance with audit standards.
• ERP update accuracy and timeliness.