Job Summary:
We are looking for a meticulous and proactive Manager Audit & Compliance to ensure end- to-end adherence to statutory, regulatory, and client-specific compliance requirements for our staffing and corporate operations. The ideal candidate will have strong exposure to ROC
and Labour law compliances, hands-on experience with multi-state staffing regulations, and the ability to manage client audit requirements efficiently.
Key Responsibilities:
1. Statutory Compliance (ROC & Secretarial):
- Ensure timely filing of returns, forms, and other documentation with the Registrar of Companies (ROC).
- Maintain statutory registers, minutes of meetings, and other secretarial records as per the Companies Act, 2013.
- Draft board resolutions, notices, and related secretarial documents.
- Liaise with statutory auditors and external consultants for secretarial audits and compliance certifications.
- Support management in ensuring board and shareholder decisions are legally compliant and documented.
2. Labour Law & Staffing Compliance:
- Ensure end-to-end compliance with all applicable central and state labor laws including PF, ESIC, LWF, PT, CLRA, Shops & Establishments Act, Factory Act, Payment of Wages Act, Minimum Wages Act, and Bonus Act.
- Oversee registration, renewal, and record maintenance under the Contract Labor (Regulation & Abolition) Act for both Principal Employer and Contractor roles.
- Coordinate with labor consultants, payroll teams, and regional offices to ensure timely remittances and filing of statutory returns.
- Conduct internal audits and ensure documentation readiness for government inspections and client compliance audits.
- Maintain digital records such as muster rolls, wage registers, inspection reports, Form 12A, and other statutory forms.
- Monitor and ensure multi-state compliance across offices, warehouses, and client deployment sites.
- Coordinate and respond to client statutory audit queries, ensuring timely sharing of challans, registers, and compliance reports.
- Review and validate wage structures to ensure compliance with Minimum Wages and statutory norms for deployed associates.
- Track, report, and mitigate potential non-compliance risks and recommend corrective actions.
- Stay updated with new and upcoming Labour Codes (Wages, Social Security, Industrial Relations, OSH) and ensure alignment in company policies and practices.
3. Vendor, Client & Partner Compliance Coordination:
- Ensure compliance documentation and certificates are collected from all third-party vendors and subcontractors.
- Support in reviewing service agreements to include statutory compliance clauses.
- Coordinate compliance flow between internal HR, Finance, Operations, and client audit teams.
- Maintain a centralized tracker for compliance documentation related to client contracts, deployed associates, and vendor partners.
4. Internal & Client Audit Support:
- Prepare and maintain compliance reports, trackers, and supporting documents for internal audits and client audit reviews.
- Respond to client audit observations with factual evidence and ensure corrective and preventive actions are implemented.
- Conduct periodic compliance health checks and report observations to management.
- Ensure audit readiness and maintain an updated compliance dashboard for leadership visibility.
5. Policy, Process & MIS Management:
- Assist in developing, reviewing, and updating compliance-related policies and SOPs.
- Maintain accurate and up-to-date records of all compliance submissions, inspections, and renewals.
- Generate monthly compliance MIS reports and dashboards for management and client reporting.
- Support training initiatives to build compliance awareness among HR and field teams.
Qualifications & Requirements:
Preferred experience as Company Secretary with 7 years of experience in staffing, manpower outsourcing, Compliance domain.
Strong understanding of Companies Act, 2013 and applicable Central & State Labour Laws.
Prior involvement in handling multi-state compliance and client audit management.
Exposure to vendor compliance management and third-party audit coordination.
Sound knowledge of staffing industry compliance frameworks and statutory audits.
Excellent analytical, coordination, and documentation skills.
Proficiency in MS Excel, Word, and compliance tracking tools.
Detail-oriented with a strong sense of integrity and accountability.
Ability to manage multiple audits, deadlines, and stakeholders effectively.
. Excellent stakeholder management and communication skills can engage senior leadership confidently.
