Assistant Manager - Finance & Operations

Assistant Manager - Finance & Operations

Company - Kutung Design Labs Pvt Ltd

Location - Alwarpet, Chennai

Timings 9 - 6 pm (Mon - Fri)

Female candidates preferred

Notice - 15 Days

Job Summary

We are seeking a detail-oriented Finance & Operations person to oversee accounting operations, vendor management, invoicing, and compliance, along with supporting HR and payroll processes. The role requires strong finance knowledge, client/vendor coordination skills, and the ability to manage day-to-day operations efficiently.

Key Responsibilities

Accounts & Finance

• Prepare and manage invoices for retainer and fixed-bid client projects.
• Track payments, follow up with clients for timely collections, and maintain accounts
• Manage GST, TDS, and other statutory compliance documentation.
• Handle petty cash management and maintain accurate financial records.
• Raise purchase orders, process vendor invoices, and track payments.
• Support the finance team in monthly and quarterly financial reporting and reconciliations.

Vendor & Client Management

• Build and maintain strong relationships with vendors and clients.
• Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients
• Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements.
• Act as the point of contact for vendor on-boarding and contract documentation.
• Monitor vendor performance and service delivery against agreed terms.

Administration & Asset Management

• Oversee day-to-day office operations to ensure smooth functioning.
• Manage office supplies, stationery, and inventory control.
• Coordinate with vendors and service providers for maintenance, utilities, and office facilities.
• Support travel arrangements, meeting schedules, and event coordination.
• Maintain proper filing systems (physical & digital) for easy record retrieval.
• Act as the first point of contact for office-related queries and requirements.
• Ensure adherence to company policies and administrative procedures.
• IT asset management & allocation
• Coordinate day-to-day office administration activities.

Payroll & HR Support

• Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release.
• Assist in employee on-boarding and exit formalities.
• End-to-end ownership of monthly payroll processing and release.
• Collect, verify, and validate employee attendance, leave records and share it with finance team
• Perform timely salary disbursement using the banking platform
• Maintain confidentiality of payroll data and employee financial records.
• Address employee queries related to payroll, deductions, or reimbursements.

Qualifications & Skills

• Bachelor’s degree in Commerce, Finance, or related field.
• 3–5 years of experience in accounts, finance, operations & HR support role.
• Strong knowledge of GST, TDS, invoicing, and compliance.
• Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar).
• Strong vendor/client management and coordination skills.
• Excellent communication, negotiation, and organizational skills.
• Ability to multitask and work independently with attention to detail.

Interested candidates please share your updated resume to mathew@kutung.com

Job Types: Full-time, Permanent

Pay: ₹450,000.00 - ₹600,000.00 per year

Benefits:

• Health insurance

Application Question(s):

• What is your notice period ?

Experience:

• Finance & Operations: 3 years (Preferred)

Work Location: In person