Assistant Human Resource And Industrial Relations Manager

Job Title: Assistant Manager- HR & IR

Department:

Job Summary:

The Assistant Manager- HR & IR will be responsible in ensuring payroll (on-roll & contractual) along with statutory compliance, ensuring legal compliance with various labour, factory, and industrial laws, and filings and records related to licenses, permissions, and welfare regulations.

Key Responsibilities:

1. Labour Department Compliance

• Apply and renew

  Labour Licenses (Form II)

  and maintain:

• Contractor Licenses (Form VI)

• Labour Welfare Fund (Form F)

• Gate Entry Registers

• Contractor Agreements

• Maintain registers as per the

  Minimum Wages Act

  :
• Form I, II, III, IV, V, XI (e.g., muster rolls, fines, overtime, deductions, wage slips)
• Maintain registers under the

  Contract Labour Act

  :
• Forms XII to XXIII (e.g., contractor and workmen registers, wage cards, deductions, fines, advances, muster rolls)
• Prepare

  Annual Returns

  for Principal Employer
• Submit

  Labour Welfare Fund Returns (Form F)

2. Department of Factories

• Ensure timely payment of

  Annual License Fees

• Submission of

  Integrated Annual Returns

• Building Permission Proceedings

• Approved Factory Drawings

• Lifting Tools and Tackles Certifications

• Safety compliance for

  lifts, cranes, hoists, pressure vessels, racks, belts, and gloves

• Building Stability Certificates

3. Pollution Control Board Compliance

• Obtain and renew

  Consent for Operation (NOC)

• Submit:

• Annual Fees

• Form 3 (electrical waste)

• Form IV (hazardous waste)

• Form V (environmental monitoring)

• Ensure compliance with:

• Plastic Waste Management Rules

• Effluent Discharge Monitoring

• E-waste and hazardous waste disposal agreements

4. Industrial Area Local Authority (IALA)

• Timely payment of

  Property Tax

• Acquire permissions:

• Factory Drawings

• Building Permissions

5. PESO & Fire Department

• Obtain and renew

  PESO Fire NOC for HSD yard

• Liaise for

  General Fire NOCs

6. Food Safety and Standards Authority (FSSAI)

• Maintain

  License under FSS Act, 2006

• Submit

  Form D-1 Annual Return

  as per regulation 2.1.13

7. Employment Exchange & Social Security Returns

• Submit

  ER-1 Quarterly Returns

  for employment exchanges
• Submit

  EPFO (Form 5)

  and

  ESIC (Form C-11)

  Monthly Returns:
• For

  On-role

• For

  All Contractors

8. Committees & Internal Compliance

• Form and maintain records of:

• Works Committee

• Safety Committee

• POSH Committee

• Grievance Redressal Committee

• Canteen Committee

• Ensure

  Compliance with Standing Orders

• File

  POSH Returns

  as required

9. Sedex (SMETA 4-Pillar) Audit Compliance

• Prepare documentation and evidence for

  SMETA (Sedex Members Ethical Trade Audit)

  under the

  4 Pillars

  :

• Labour Standards

  ensure all employment practices comply with local labour laws

• Health & Safety

  – monitor and document workplace safety and risk mitigation

• Environment

  – maintain records on waste, emissions, and sustainability compliance

• Business Ethics

  – implement anti-bribery, anti-corruption, and fair business practices
• Conduct internal assessments and gap analysis to ensure SMETA readiness
• Coordinate with external auditors and provide necessary documentation and evidence
• Drive continuous improvements based on audit findings

Qualifications:

• MBA- Human Resource (preferably in Law, HR, Industrial Relations, or related field)
• 4–8 years of experience in statutory compliance or industrial legal documentation
• Familiarity with Indian Labour Laws, Factory Act, and Environmental Regulations
• Proficiency in MS Office, record-keeping, and document management systems

Key Skills:

• Strong understanding of statutory and legal compliance
• Excellent documentation and organizational skills
• Ability to liaise with government bodies
• Attention to detail and process-oriented approach
• Strong communication and interpersonal skills