KJS

Job Title: Assistant Manager- HR & IR Department: HR/ Compliance / Administration Location: Pashamylaram Reports To: Factory Manager Job Summary: The Assistant Manager- HR & IR will be responsible in ensuring payroll (on-roll & contractual) along with statutory compliance, ensuring legal compliance with various labour, factory, and industrial laws, and filings and records related to licenses, permissions, and welfare regulations. Key Responsibilities: 1. Labour Department Compliance Apply and renew Labour Licenses (Form II) and maintain: Contractor Licenses (Form VI) Labour Welfare Fund (Form F) Gate Entry Registers Contractor Agreements Maintain registers as per the Minimum Wages Act : Form I, II, III, IV, V, XI (e.g., muster rolls, fines, overtime, deductions, wage slips) Maintain registers under the Contract Labour Act : Forms XII to XXIII (e.g., contractor and workmen registers, wage cards, deductions, fines, advances, muster rolls) Prepare Annual Returns for Principal Employer Submit Labour Welfare Fund Returns (Form F) 2. Department of Factories Ensure timely payment of Annual License Fees Submission of Integrated Annual Returns Building Permission Proceedings Approved Factory Drawings Lifting Tools and Tackles Certifications Safety compliance for lifts, cranes, hoists, pressure vessels, racks, belts, and gloves Building Stability Certificates 3. Pollution Control Board Compliance Obtain and renew Consent for Operation (NOC) Submit: Annual Fees Form 3 (electrical waste) Form IV (hazardous waste) Form V (environmental monitoring) Ensure compliance with: Plastic Waste Management Rules Effluent Discharge Monitoring E-waste and hazardous waste disposal agreements 4. Industrial Area Local Authority (IALA) Timely payment of Property Tax Acquire permissions: Factory Drawings Building Permissions 5. PESO & Fire Department Obtain and renew PESO Fire NOC for HSD yard Liaise for General Fire NOCs 6. Food Safety and Standards Authority (FSSAI) Maintain License under FSS Act, 2006 Submit Form D-1 Annual Return as per regulation 2.1.13 7. Employment Exchange & Social Security Returns Submit ER-1 Quarterly Returns for employment exchanges Submit EPFO (Form 5) and ESIC (Form C-11) Monthly Returns: For On-role For All Contractors 8. Committees & Internal Compliance Form and maintain records of: Works Committee Safety Committee POSH Committee Grievance Redressal Committee Canteen Committee Ensure Compliance with Standing Orders File POSH Returns as required 9. Sedex (SMETA 4-Pillar) Audit Compliance Prepare documentation and evidence for SMETA (Sedex Members Ethical Trade Audit) under the 4 Pillars : Labour Standards ensure all employment practices comply with local labour laws Health & Safety – monitor and document workplace safety and risk mitigation Environment – maintain records on waste, emissions, and sustainability compliance Business Ethics – implement anti-bribery, anti-corruption, and fair business practices Conduct internal assessments and gap analysis to ensure SMETA readiness Coordinate with external auditors and provide necessary documentation and evidence Drive continuous improvements based on audit findings Qualifications: MBA- Human Resource (preferably in Law, HR, Industrial Relations, or related field) 4–8 years of experience in statutory compliance or industrial legal documentation Familiarity with Indian Labour Laws, Factory Act, and Environmental Regulations Proficiency in MS Office, record-keeping, and document management systems Key Skills: Strong understanding of statutory and legal compliance Excellent documentation and organizational skills Ability to liaise with government bodies Attention to detail and process-oriented approach Strong communication and interpersonal skills