Assistant Fleet Personnel Officer

Assistant Fleet Personnel Officer (Seafarer Deployment Team – Marine HR)

Date of Joining:

Location:

Reporting to

About GMOS -

As a boutique firm, we offer owners a deeply personalised and agile partnership—free from the inertia of large corporate structures. Our size is our strength: it allows us to act swiftly, stay closer to our clients, and offer true transparency powered by digitisation and real-time data sharing.

We are built on principles of ethics, integrity, and accountability. Our clients trust us not just to manage ships, but to safeguard reputations, crews, and long-term value.

Whether navigating today’s commercial complexities or preparing for tomorrow’s decarbonised fleet, we are your strategic ally at sea and ashore.

Job Summary -

The Assistant Fleet Personnel Officer supports the crewing team in executing crew change operations, maintaining documentation, and ensuring compliance with maritime regulations. This entry-to-mid-level role is critical in ensuring smooth coordination between seafarers, manning agents, and internal departments.

Key Responsibilities -

Crew Change Support:

• Assist in planning and executing crew sign-on/sign-off schedules
• Support in coordinating with port agents, travel providers, and manning offices for logistics. 
• Prepare joining letters, embarkation documents, and travel itineraries.

Documentation & Compliance:

• Verify and update crew documents (COC, STCW, medicals, visas, flag endorsements).
• Maintain crew records in crewing software.
• Ensure compliance with MLC 2006, STCW, and company-specific requirements.

Travel & Logistics:

• Assist  to arrange travel, visas, and accommodations for crew movements, liaising with agents and travel providers.

Briefing & Debriefing:

• Assist in conducting pre-joining briefings and post-voyage debriefs.
• Record feedback and escalate issues to the Fleet Personnel Officer.

Training Coordination:

• Training:

  Assist in arranging training (e.g., STCW, safety drills, company-specific modules) in line with regulatory and company requirements.

• Audit Support:

  Assist in preparing training documentation for internal and external audits (ISM, MLC, TMSA, etc.).

• Training Records Management:

  Maintain digital and physical records of crew training, certifications, and expiry dates.

Administrative Support:

• Handle filing, scanning, and archiving of crew documents.
• Assist in audit preparations and generate periodic reports.
• Support internal communication with vessels and shore teams.

Qualifications & Experience -

Educational Background:

• Degree holder in Maritime Studies, HR, or related field with minimum 1-3 years of experience 

Competencies:

• Effective Communication & Listening – Strong interaction skills.
• Excellent command of the written and spoken English language
• Collaboration & Teamwork – Coordinating with multiple departments and stakeholders. 
• . Must be able to work and recruit to a tight deadline. Ability to analyse staffing needs and optimize sourcing strategies