Assistant Fleet Personnel Officer

You will be joining GMOS, a boutique firm that prides itself on offering personalized and agile partnerships to ship owners. As an Assistant Fleet Personnel Officer, your primary responsibilities will include supporting crew change operations, maintaining documentation, ensuring compliance with maritime regulations, coordinating travel logistics for seafarers, and assisting with training coordination. You will play a crucial role in facilitating smooth communication between seafarers, manning agents, and internal departments. Key Responsibilities: - Assist in planning and executing crew sign-on/sign-off schedules. - Coordinate with port agents, travel providers, and manning offices for logistics. - Prepare joining letters, embarkation documents, and travel itineraries. - Verify and update crew documents (COC, STCW, medicals, visas, flag endorsements). - Maintain crew records in crewing software. - Ensure compliance with MLC 2006, STCW, and company-specific requirements. - Arrange travel, visas, and accommodations for crew movements, liaising with agents and travel providers. - Conduct pre-joining briefings and post-voyage debriefs. - Assist in arranging training in line with regulatory and company requirements. - Prepare training documentation for internal and external audits. - Maintain records of crew training, certifications, and expiry dates. - Handle filing, scanning, and archiving of crew documents. - Assist in audit preparations and generate periodic reports. - Support internal communication with vessels and shore teams. Qualifications & Experience: - Degree holder in Maritime Studies, HR, or related field with a minimum of 1-3 years of experience. - Effective Communication & Listening skills. - Excellent command of the English language. - Collaboration & Teamwork abilities. - Strong organizational skills and ability to work under tight deadlines. - Analytical skills to optimize sourcing strategies. Join GMOS as an Assistant Fleet Personnel Officer and be a part of a team that values ethics, integrity, and accountability in the maritime industry.,