Assistant Administration Officer

Company Description

Garodia Group is a reputed name in Mumbai’s real estate and redevelopment sector,

known for its excellence in design, execution, and operational efficiency. The Group

emphasizes sustainability, integrity, and professionalism across all functions — including

administration, facilities, and security management — ensuring smooth operations

across offices, leased premises, and redevelopment projects.

Role Description

The Assistant Administration Officer will oversee day-to-day administrative operations,

lease and property management, maintenance coordination, and security across office

premises, leased properties, and redevelopment project sites.

Key Responsibilities

Office & Facility Management

• Oversee daily office operations, housekeeping, and asset upkeep.
• Coordinate routine maintenance, minor civil/electrical repairs, and renovations.
• Manage AMCs and ensure workplace safety and compliance.

Property & Lease Management

• Maintain records for owned/leased properties and track rent schedules.
• Draft, renew, and manage lease agreements and related legal paperwork.
• Monitor upkeep and services for all company properties.

Security Management

• Supervise security operations across offices and project sites.
• Coordinate with agencies for deployment, attendance, and site protocols.
• Manage visitor access, CCTV monitoring, incident reporting, and police liaison.

Government & Local Liaison

• Coordinate with MCGM, Police, Fire Dept., and statutory bodies for approvals/NOCs.
• Represent the company during inspections and ensure compliance with local norms.

Vendor & Contractor Coordination

• Source and onboard vendors for facility services.
• Evaluate quotations and issue work orders.
• Ensure timely, quality completion of maintenance and renovation work.

Documentation & Reporting

• Maintain property, lease, and utility documentation.
• Prepare daily/monthly admin, maintenance, and security reports for supervisors.
• Support audits and ensure proper compliance filing.

Key Result Area Key Performance Indicators Weightage

Qualifications & Skills

 Bachelor’s degree or a related discipline.

 5–8 years of experience in administration, property management, or facility

operations.

 Understanding of lease documentation, property registration, and statutory

compliance.

 Experience managing vendors, contractors, and security service providers.

 Excellent communication and liaison skills with government and external agencies.

 Proficiency in MS Office (Word, Excel, PowerPoint) and digital record management

on google drive.

 High integrity, problem-solving mindset, and attention to detail.

Career Opportunity

This position offers a diverse and hands-on role in managing administrative, facility, and

security operations across Garodia Group’s projects. The Assistant Administration

Officer will play a key role in ensuring the smooth functioning of offices, leased

properties, and redevelopment sites — supporting the organization’s commitment to

operational excellence and compliance.