Assistant Accountant

Company Description

Label Earthen takes inspiration from the natural world, reflecting textures that are both raw and gentle. Our clothing embodies easy, effortless, and classic fashion choices, focusing on clean cuts and relaxed silhouettes. At Label Earthen, we celebrate the harmony of nature and style. Our mission is to deliver timeless designs while maintaining a strong connection to our roots in nature. website:www.labelearthen.com

Role Definition

Example

Responsibility Deliverable

·       Entering sales and purchase data from source documents within time limits

·       Compiling, verifying accuracy and sorting information to prepare source data for accounting format.

·       Reviewing purchase orders and sales reports for deficiencies or errors, correcting any incompatibilities and checking output

·       Maintaining tracking and reporting for compliance and accuracy.

Tasks & Activities

 insert sales and account data by inputting numerical information from source documents within time limits

·       Calculating weekly and monthly salaries for the company’s employees and coordinating with vendors for the company’s raw material purchases.

·       Compile, verify accuracy and sort information according to priorities to prepare data for computer entry

·       Review data for deficiencies or errors, correct any incompatibilities if possible and check output

·       Track and obtain further information for incomplete documents

·        Generate reports, store completed work in folders in the computer system and follow with backup operations

·       Scan documents and print files, when needed

·       Keep information confidential

·       Respond to queries for information and access relevant files with other channel partners/vendors.

·       Comply with data integrity and security policies

·       Ensure proper use of office equipment and address any malfunctions

Reporting and Tracking:

·        Maintain daily, weekly and monthly reporting system for 100 per cent accuracy

Daily reporting checklist

1.   Keeping track of daily expenditures to run the office workshop and raw material purchases.

2.   Maintain and track attendance and timings of staff.

3.   Keep track of the company's shipping and dispatches of orders.

4.   Entering the data for sales and purchase

Weekly reporting checklist

1.  Preparing Salaries for blue-collar staff &small vendors like dyers, and fabricators and assuring their payment within the time limit.

2.  Preparing a weekly sales report of the company in an Excel sheet

3.  Preparing weekly purchase report (expenditure)report

4.  Collecting data for production from the operation department and making weekly production reports of the total produced products

5.  Follow up and tracking of payments from clients and other channel partners.

6.  Provide all weekly reports to Priti Shekhar and update her with

requirements ahead.

Monthly Reporting Checklist

1. Preparing monthly salaries of employees who are on a monthly pay role.

2. Compiling all weekly sales and purchase reports to make them monthly and forwarding /UPDATING them to the company’s audit agency

3. (the current team for GST, which is outsourced,) for monthly GST and other compliances

4. Preparing the company’s production report and providing it to Priti Shekhar and the team, along with the sales and purchase report. (

5. Assuring and updating payments of vendors.

6. Co-creating the budget estimation for next month with Priti Shekhar.

7. Follow up with payments from other channel partners and clients and keep updating.

** Review and co-create the budgeting estimation for three months with the founder and update her with the help of monthly and weekly tracking and reporting systems.