Job
Description
What You’ll Do Ground Transport Management Oversee day-to-day operations of employee ground transport including office commute, intercity travel, and event-specific transportation. Liaise with transport vendors for cab services, bus operators, and car rental agencies to ensure smooth service delivery. Develop and maintain rosters for shuttle services or employee pickup/drop-off schedules. Manage real-time tracking systems (if applicable) and ensure adherence to safety and punctuality standards. Ensure all vehicles used for employee transport are compliant with legal and safety regulations. Business Car Rentals Coordinate the requisition and allocation of rental cars for official use. Negotiate rental contracts and manage vendor relationships to ensure service quality and cost efficiency. Track usage, fuel consumption, and maintenance schedules for rented vehicles. Implement systems for vehicle booking and usage monitoring. Vendor and Contract Management Evaluate, onboard, and manage contracts with multiple vendors for air, ground, and car rental services. Ensure compliance with Service Level Agreements (SLAs), maintain performance dashboards, and lead quarterly business reviews (QBRs). Handle vendor billing, invoice verification, and coordination with finance for timely payments. Cost Optimization & Reporting Prepare monthly MIS reports detailing travel and transport costs, vendor performance, and usage analytics. Identify areas for cost reduction and implement best practices. Assist in preparing annual budgets for travel and transport expenses. Policy Implementation & Compliance Enforce the company’s travel and transport policy, updating it in line with industry trends and business requirements. Educate employees on travel processes and policies through workshops, emailers, or digital platforms. Ensure adherence to safety protocols, especially for female employees and late-night transportation. Technology & Automation(Launch of MoveinSync across locations) Use digital tools and platforms to streamline travel requests, approvals, tracking, and reporting. Recommend and implement transport automation solutions such as app-based booking systems or GPS tracking tools. Emergency Management Be the point of contact for employees during travel disruptions, transport issues, or emergencies. Maintain a contingency plan for critical travel needs or transport breakdowns. Qualifications Key Requirements Education & Experience Graduate in Business Administration, Travel & Tourism, Logistics, or related field. 6-8 years of experience in corporate travel and ground transport management. Experience working with travel management systems (e.g., SAP Concur, Travelport, Amadeus, etc.) will be an added advantage. Skills Skills & Competencies Strong organizational and multitasking skills. Excellent negotiation and vendor management abilities. Good understanding of travel compliance, visa processes, and insurance. Proficiency in MS Office (especially Excel) and travel/transport management software. Effective communication and interpersonal skills. Ability to handle high-pressure situations and emergency response coordination. Strong analytical skills and cost-conscious mindset. ]]> Show more Show less
