Admissions Coordinator

ABOUT THE CHAITANYA SCHOOL, GANDHINAGAR

Established in 2003, The Chaitanya School (CSG) is in the sylvan surroundings of Lekawada, Gandhinagar. The school has grown into a vibrant institution of nearly 1,000 students and over 100 teaching and support staff, with a clear vision to reach a target strength of 1,500 students in the coming years.

Promoted by the Sree Vidya Niketan Trust (SVNT) – a body of highly respected members who are passionate about giving back to the community and are pillars of dedication and integrity – Chaitanya is guided by values of service, commitment, and excellence.

Known for its distinctive pedagogy and holistic education philosophy – “Childhood for the Child & Responsible Adulthood” – the school combines strong academics with character-building. With modern facilities, a proven academic record, and a dedicated team of teachers, Chaitanya is now preparing for its next phase of growth and innovation. Admissions play a critical role in shaping this journey.

WHY WORK FOR CHAITANYA

Working at The Chaitanya School is more than just a job – it is an opportunity to be part of a respected institution that values people, relationships, and growth. We believe in creating a professional yet warm environment where every staff member feels included, supported, and motivated to contribute. Whether you are a young professional starting your career, or a qualified woman returning to work, Chaitanya offers a place to learn, grow, and make a difference.

Highlights of working at Chaitanya:

· A well-established school with 20+ years of reputation in Gandhinagar.

· A supportive and professional workplace culture, with equal respect for teachers, staff, parents, and students.

· Opportunities for career development in school administration, admissions, and parent engagement.

· A chance to work closely with diverse families and communities, honing people and presentation skills.

· A family-friendly environment that encourages women returning to work and young professionals seeking meaningful careers.

ROLE OVERVIEW

The Admissions Coordinator will be the Single Point of Contact (SPOC) for all admission-related enquiries across multiple channels – in person, telephone, WhatsApp, email, and online. The role requires a confident, articulate, and service-oriented professional who can present The Chaitanya School as the best place for a child’s education, while managing the end-to-end admission process seamlessly from enquiry to enrolment.

KEY RESPONSIBILITIES

• Act as the primary contact for all admission enquiries (walk-ins, calls, WhatsApp, email, online).
• Respond promptly and professionally, including during reasonable out-of-office hours.
• Conduct school tours and parent presentations to provide a positive and persuasive experience.
• Manage the complete admissions process, including:

o Handling the online application portal and assisting parents with digital submissions.

o Guiding families through form completion, documentation, and verification.

o Co-ordinating parent–child interactions, assessments (if any), and approvals.

o Tracking every prospect from enquiry to application to confirmed admission to fee payment.

o Ensuring accurate records in online databases (Google Sheets / MS Excel / ERP).

o Provide accurate information on curriculum, facilities, admission process, fees, and timelines.

o Support open houses, admission events, and marketing campaigns.

o Build strong parent relationships with a guest-relations approach.

o Drive retention of students in likely exit grades (10>11,KG>1, 8>9).

o Conduct proactive retention discussions with families considering transfers to local schools.

o Manage exit interviews with parents of students leaving, capturing reasons and feedback.

SKILLS & COMPETENCIES

• Fluent English communication (spoken and written), with excellent presentation skills.
• Essential: Knowledge of Hindi and/or Gujarati.
• Strong interpersonal skills; approachable and empathetic.
• Skilled at handling sensitive conversations with tact and professionalism.
• Ability to manage end-to-end processes with attention to detail.
• Proficiency in Google Sheets/Excel databases and comfort with online application/ERP tools.
• Professional appearance and conduct

QUALIFICATIONS & EXPERIENCE

• Graduate in any related discipline (Hospitality, Communications, English, or Management preferred).
• OR final-year students from hospitality, hotel management, or airline/customer service training institutes can be considered for a full-time paid internship.
• 0–5 years of experience in client-facing/guest relations roles (hospitality, airlines, premium retail, education, etc.).
• Experience handling customer databases, online forms, or CRM systems will be an advantage.
• Preferred: Based in or near Gandhinagar, with ability to be present at school daily.
• Qualified women currently non-working who meet the requirements may also apply.

APPOINTMENT TERMS

Initial Term: 6 months (immediate start).

Conversion: engagement may be confirmed into a full-time role based on performance and vacancy

COMPENSATION

Salary / stipend will be commensurate with qualifications and experience.

HOW TO APPLY

Interested candidates may send their CV and a brief covering note detailing their motivation and current expected salary and mentioning “Application for Admissions Coordinator – Your Name” in the subject line / message to: Email vacancies@chaitanyaschool.org (preferred) Or WhatsApp: +91-9825697797

Industry

• Primary and Secondary Education

Employment Type

Full-time