Chaitanya School

ABOUT THE CHAITANYA SCHOOL, GANDHINAGAR Established in 2003, The Chaitanya School (CSG) is in the sylvan surroundings of Lekawada, Gandhinagar. The school has grown into a vibrant institution of nearly 1,000 students and over 100 teaching and support staff, with a clear vision to reach a target strength of 1,500 students in the coming years. Promoted by the Sree Vidya Niketan Trust (SVNT) – a body of highly respected members who are passionate about giving back to the community and are pillars of dedication and integrity – Chaitanya is guided by values of service, commitment, and excellence. Known for its distinctive pedagogy and holistic education philosophy – “Childhood for the Child & Responsible Adulthood” – the school combines strong academics with character-building. With modern facilities, a proven academic record, and a dedicated team of teachers, Chaitanya is now preparing for its next phase of growth and innovation. Admissions play a critical role in shaping this journey. WHY WORK FOR CHAITANYA Working at The Chaitanya School is more than just a job – it is an opportunity to be part of a respected institution that values people, relationships, and growth. We believe in creating a professional yet warm environment where every staff member feels included, supported, and motivated to contribute. Whether you are a young professional starting your career, or a qualified woman returning to work, Chaitanya offers a place to learn, grow, and make a difference. Highlights of working at Chaitanya: · A well-established school with 20+ years of reputation in Gandhinagar. · A supportive and professional workplace culture, with equal respect for teachers, staff, parents, and students. · Opportunities for career development in school administration, admissions, and parent engagement. · A chance to work closely with diverse families and communities, honing people and presentation skills. · A family-friendly environment that encourages women returning to work and young professionals seeking meaningful careers. ROLE OVERVIEW The Admissions Coordinator will be the Single Point of Contact (SPOC) for all admission-related enquiries across multiple channels – in person, telephone, WhatsApp, email, and online. The role requires a confident, articulate, and service-oriented professional who can present The Chaitanya School as the best place for a child’s education, while managing the end-to-end admission process seamlessly from enquiry to enrolment. KEY RESPONSIBILITIES Act as the primary contact for all admission enquiries (walk-ins, calls, WhatsApp, email, online). Respond promptly and professionally, including during reasonable out-of-office hours. Conduct school tours and parent presentations to provide a positive and persuasive experience. Manage the complete admissions process, including: o Handling the online application portal and assisting parents with digital submissions. o Guiding families through form completion, documentation, and verification. o Co-ordinating parent–child interactions, assessments (if any), and approvals. o Tracking every prospect from enquiry to application to confirmed admission to fee payment. o Ensuring accurate records in online databases (Google Sheets / MS Excel / ERP). o Provide accurate information on curriculum, facilities, admission process, fees, and timelines. o Support open houses, admission events, and marketing campaigns. o Build strong parent relationships with a guest-relations approach. o Drive retention of students in likely exit grades (10>11,KG>1, 8>9). o Conduct proactive retention discussions with families considering transfers to local schools. o Manage exit interviews with parents of students leaving, capturing reasons and feedback. SKILLS & COMPETENCIES Fluent English communication (spoken and written), with excellent presentation skills. Essential: Knowledge of Hindi and/or Gujarati. Strong interpersonal skills; approachable and empathetic. Skilled at handling sensitive conversations with tact and professionalism. Ability to manage end-to-end processes with attention to detail. Proficiency in Google Sheets/Excel databases and comfort with online application/ERP tools. Professional appearance and conduct QUALIFICATIONS & EXPERIENCE Graduate in any related discipline (Hospitality, Communications, English, or Management preferred). OR final-year students from hospitality, hotel management, or airline/customer service training institutes can be considered for a full-time paid internship. 0–5 years of experience in client-facing/guest relations roles (hospitality, airlines, premium retail, education, etc.). Experience handling customer databases, online forms, or CRM systems will be an advantage. Preferred: Based in or near Gandhinagar, with ability to be present at school daily. Qualified women currently non-working who meet the requirements may also apply. APPOINTMENT TERMS Initial Term: 6 months (immediate start). Conversion: engagement may be confirmed into a full-time role based on performance and vacancy COMPENSATION Salary / stipend will be commensurate with qualifications and experience. HOW TO APPLY Interested candidates may send their CV and a brief covering note detailing their motivation and current expected salary and mentioning “Application for Admissions Coordinator – Your Name” in the subject line / message to: Email vacancies@chaitanyaschool.org (preferred) Or WhatsApp: +91-9825697797 Industry Primary and Secondary Education Employment Type Full-time