Administrative Officer

Key Responsibilities:

Office Administration

• Oversee daily office operations including correspondence, scheduling, filing, and inventory management.
• Maintain office records, client files, and statutory registers (both digital and physical).
• Coordinate with vendors, service providers, and clients for smooth workflow.
• Handle communication with regulatory authorities, banks, and government departments as required.
• Will manage & delegate responsibilities with the other staff of the oraganization

Client & Staff Coordination

• Schedule and organize client meetings, follow-ups, and document submissions.
• Assist in onboarding new clients — collecting KYC documents, maintaining engagement letters, etc.
• Support HR functions such as attendance tracking, leave management, and recruitment coordination.

Accounts & Compliance Support

• Coordinate with accounting/audit teams for document flow and task tracking.
• Ensure timely filing and submission of documents (GST, TDS, ROC, Income Tax, etc.) as per CA team requirements.
• Maintain a calendar of compliance deadlines and alert relevant staff accordingly.

Reporting & Documentation

• Prepare MIS reports, expense statements, and administrative summaries for management review.
• Draft letters, emails, and professional correspondence.
• Ensure confidentiality and data protection of client and firm records.

Required Skills & Qualifications:

• Bachelor’s degree in Commerce, Business Administration, or related field.
• 2–5 years of experience in an administrative role (experience in a CA firm preferred).
• Strong command of MS Office (Word, Excel, Outlook) and familiarity with Tally or accounting software.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and maintain attention to detail.
• Discretion and professionalism in handling sensitive information.

Key Competencies:

• Organizational and time management skills
• Problem-solving and initiative
• Client service orientation
• Reliability and integrity
• Team collaboration

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance

Work Location: In person