Administrative Manager

Responsibilities

• Oversee daily office operations to ensure a safe, clean, and efficient work environment
• Manage office infrastructure, repairs, maintenance, space planning, housekeeping, pantry, utilities, and assets
• Handle office seating, access control, attendance systems, parking, and workplace logistics
• Manage vendor relationships (security, housekeeping, IT support, facility maintenance, stationery, cafeteria, etc.)
• Negotiate contracts, maintain service quality, and ensure cost-efficiency
• Procure office supplies, hardware, and inventory with budget adherence
• Maintain statutory compliance related to workplace admin (fire safety, insurance, office licenses, AMC contracts, etc.)
• Maintain accurate records, agreements, invoices, audits, and official documentation
• Prepare and oversee administration budgets, cost analysis, and expense tracking
• Approve and process vendor invoices, payments, and reconciliation
• Support onboarding/offboarding logistics including workstations, access, assets, and welcome kits
• Coordinate employee engagement, workplace initiatives, and office event logistics
• Work closely with HR, IT, and Finance for operational alignment
• Implement workplace safety policies and emergency response system
• Ensure adherence to safety protocols, fire drills, medical assistance, and risk mitigation
• Manage and mentor the admin team to ensure high performance and accountability
• Establish SOPs and best practices to streamline administrative operations

Qualification & Experience

• Bachelor’s Degree in Business Administration, Management or related field
• 5+ years of experience in Administration/Facility Management, preferably in a corporate environment
• Experience managing vendors, budgets, compliance, and workplace operations