Administrative Assistant

Position Summary

Administrative Assistant

Key Responsibilities

• Document & Records Management:

  Organize, maintain, and archive client (portfolio company), legal, and vendor-related documentation to ensure accessibility, compliance, and audit readiness.

• Meeting Administration:

  Provide comprehensive logistical and administrative support for internal and external meetings, including scheduling, agenda preparation, distribution of materials, notetaking, and tracking of follow-up actions.

• Operational Tracking & Reporting:

  Maintain and regularly update operational trackers and reporting tools to support project management, monitoring, and governance activities.

• Vendor & Service Provider Coordination:

  Compile, maintain, and update vendor directories, rate sheets, and summaries of legal and professional service providers.

• Administrative Communications:

  Manage administrative communications, including follow-up correspondence, email coordination, and the timely fulfillment of document and information requests.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).

• Minimum 5 years of administrative experience

  , ideally within a corporate, legal, or professional services environment.
• Demonstrated expertise in document management, meeting coordination, and operational support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems.
• Excellent written and verbal communication skills.
• High degree of discretion in handling sensitive and confidential information.
• Strong interpersonal skills with the ability to work effectively across teams and with external stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and deliver high-quality outcomes under minimal supervision.

What We Offer

• An opportunity to contribute to a high-performing and professional team environment.
• Exposure to client, vendor, and legal operations with opportunities for skill enhancement.
• A collaborative and supportive workplace where precision and professionalism are highly valued.