Administrative Assistant to CEO SMGC

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About Satyarthi Movement for Global Compassion (SMGC)

Satyarthi Movement for Global Compassion (SMGC), founded by Nobel Peace Laureate Kailash Satyarthi, is a global movement that champions compassion as a driving force for action and transformation. Its mission is to build a world rooted in justice, equality, peace, and sustainability through compassionate leadership and action across all areas of life.

SMGC’s core principle is that compassion is not a soft emotion -  it is a powerful force, borne from feeling another’s suffering as one’s own and taking mindful action to end that suffering. 

SMGC has three verticals:

SMGC Ignite:

SMGC Impact:

SMGC Inspire:

Job Summary:

Administrative Assistant

Key Responsibilities :

Administrative & Office Support

• Manage the CEO’s daily schedule, appointments, and correspondence efficiently.
• Assist in organizing meetings, preparing agendas, recording minutes, and tracking follow-ups.
• Maintain organized filing systems, documentation, and records (digital and physical).
• Draft routine correspondence and assist in the preparation of reports and presentations.
• Coordinate with internal teams to ensure timely communication and information flow.
  

Logistics & Travel Management

• Plan and coordinate domestic and international travel, including flights, accommodation, visas, and transport.
• Handle visa processing, travel documentation, and related compliance requirements.
• Prepare detailed travel itineraries and manage last-minute changes when needed.
• Maintain travel logs and expense records for reporting and budget compliance.
• Prepare and submit expense reports in alignment with financial policies.

Event and Meeting Coordination

• Provide logistical and administrative support for internal and external meetings, conferences, and engagements.
• Coordinate with venues, vendors, and stakeholders to ensure smooth event execution.
• Assist in preparing background materials, participant lists, and presentations.

Data Management & Reporting

• Maintain and update databases, records, and document repositories.
• Ensure data accuracy, integrity, and compliance with organizational policies.
• Support in preparing summaries, reports, and updates as required.

Confidentiality and Discretion:

• Maintain strict confidentiality regarding sensitive information and discussions.
• Exercise discretion and professionalism in all communications and interactions.
• Uphold the highest standards of ethics and integrity while representing the CEO’s office.



Qualifications & Skills:

• Bachelor’s degree in

  Business Administration, Office Management

  , or a related field.

• 2–3 years

  of experience in administrative or executive support roles.
• Proficiency in

  MS Office Suite (Word, Excel, PowerPoint, Outlook)

  .
• Strong organizational and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Experience in travel coordination, event logistics, and record management.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to interact with stakeholders at all levels.
• Reliable, proactive, and adaptable with a collaborative work ethic.
• Flexibility and willingness to travel as required. 

How To Apply

Please fill out the application form by clicking on this link: https://forms.gle/mRngpvCpcXqg44ss6 

Applications will also be accepted directly via LinkedIn. Alternatively, email recruitment@satyarthimovement.org with your CV and Cover Letter.