Administrative Assistant

The Administrative Assistant will provide varied administrative support to a Business Unit or program which includes but not limited to the following

• Coordinate with the housekeeping staff and ensure daily cleaning of office premises.
• Maintaining the staff/visitor/consultant movement register.
• Maintain a daily checklist for the verification of all office equipment and ensure timely repair and maintenance of office equipment if required.
• Act as a point of contact for any external administrative task assigned by the supervisor.
• Ensure meeting rooms are well arranged for meetings including seating arrangements, stationery and refreshments.
• Ensure monitoring of all office inventory items and do a monthly physical stock taking to be matched with the inventory register updated from time to time.
• Timely replenishing of office supplies, such as stationery, pantry items, and toiletries and the medicine box.
• Collect and distribute incoming and outgoing mail, packages, and documents and keep the movement register properly.
• Assist the team in administrative tasks such as photocopying, scanning, and filing documents as and when required.
• Ensure the arrangements of refreshments and team lunches for meetings and events and also the late evening meetings if any.
• Act as a point of contact with vendors for office events and functions including setting up decorations and arranging catering services.
• Serve refreshments to the staff (morning and afternoon) and the office visitors and provide support to staff in arranging lunch from outside.
• Travel locally as per the requirements for documents submission and collection from any other offices or banks.
• Ensure the timely opening and closing of office after checking all electronic equipment is shut down properly.
• Any other task assigned by supervisor.

• High school diploma plus 1-year experience or equivalent combination;
• Experience in providing administrative support including maintenance of office premises, managing house keeping, local logistics support for meetings and office inventory management etc.
• Experience in photocopying, scanning and record keeping etc.
• Experience in coordinating with external stakeholders, banks, etc. for documents submission and collection, writing, editing, and proofreading written materials.
Experience in petty cash management.

DESIRED QUALIFICATIONS

• Ability to manage multiple tasks, prioritize duties. Ability to interact with colleagues and visitors in a polite and professional manner.
• Ability to maintain a clean and efficient workspace.
• Basic computer literacy;
• Ability and willingness to follow instructions
• Excellent customer service skills and focus;
• Some college or higher education;
• Strong organizational skills and attention to detail

What We Bring:

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military, protected veteran status or other status protected by law.

Who We Are :

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor . Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

What We Bring :

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process. TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.