Administrative Assistant

Roles and Responsibilities:

Assist users in requests for information and coordinates filing of information Raise POs and collect quotations on as required basis. Preparing operating Expenses budget for his/her managed portfolio. Admin support for the client South Asia team including booking meeting rooms/venues, bridge meetings, video conference bookings and calendaring of the team meetings and events, arranging logistics for trainings/meetings, business quarterlies, arranging food and beverage as may be required and tracking open Purchase Orders. Managing entry and exit of client visitors, visa letters and coordinating for any international visitors Keeping track of the client (REWS) assets like phones, laptops etc

Managing the calendar for the Client SA Director including proficiency or expertise with SharePoint*, Live Meeting and Communicator, calendar management including coordinating complex meetings that require senior management attendance. Managing the travel bookings for the team travels including visa requirements Experience with online tools such as expense reports, Travel tools and Microsoft* Office including Outlook, Word, Excel, PowerPoint, share points portals. Managing FDO and LDO administration tasks.

Content Creation: Compose high-quality, original, and well-researched written content such as blog posts, articles and promotional content related to day-to-day activities in the workplace.

Events management: Conceptualize, Co-ordinate, end to end Execution and close monitoring of events not limited to Booking of venue, Co-ordination with vendor, budget planning etc.

Editing and Proofreading: Review, edit, and proofread content for grammar, style, clarity, and consistency. Ensure adherence to brand voice, tone, and style guidelines.

Sound like you To apply you need to be:

Qualifications

Worked in the related field Demonstration of effective oral and written communication skills. 3-4 years+ experience in Administrative Secretarial capacity Ability to plan and organize work for self and for reporting records staff. Knowledge of records management principles and procedures. Thorough knowledge of records systems including classification, correspondence control are an advantage. MS Office; word, excel, PowerPoint, and Access. Communication skills to interface with various Stakeholders and mid-level management. Attention to details and discipline of day-by-day work