Administrative Assistant

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About AmbiSure Technologies

AmbiSure Technologies Pvt. Ltd. is a leading Cybersecurity solutions provider. We are committed to delivering next-generation cybersecurity products and services aligned with business goals and industry compliance. Our team helps organizations detect, respond to, and prevent cyber threats through cutting-edge technology.

Position Overview

Administrative Assistant to Director/Executive Assistant

Key Responsibilities

🗂️ Administrative & Executive Support

• Manage the Director’s calendar, schedule meetings, and coordinate appointments.
• Organize travel, accommodation, and event logistics (virtual or in-person).
• Take meeting minutes, track follow-ups, and ensure task completion.
• Handle email and phone communication, prioritizing urgent messages and responses.

📋 Project & Office Coordination

• Support ongoing internal projects by coordinating timelines, documentation, and stakeholder communication.
• Maintain organized records and filing systems for the Director’s office.
• Prepare reports, PowerPoint presentations, and spreadsheets as required.

💼 Recruitment & Talent Search Support

📣 Communication & Correspondence

• Draft and edit professional emails, internal memos, and reports.
• Serve as a liaison between the Director and internal teams.
• Support with preparing content for cybersecurity events, meetings, and stakeholder reports.

🛠️ Event & Conference Planning

• Research and register for relevant cybersecurity events and webinars.
• Coordinate logistics for team participation in industry conferences and sessions.
• Handle planning of company webinars, offsites, or speaking engagements.

👥 Team & Culture Support

• Assist in organizing team-building activities, virtual events, and leadership off-sites.
• Provide administrative support to other departments when needed.
• Assist with vendor coordination, meeting bookings, and general office support (if onsite).

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or HR Coordinator, preferably in IT, cybersecurity, or tech sectors.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite and virtual collaboration tools (Zoom, Google Meet, Slack).
• Ability to manage sensitive information with confidentiality.
• Strong multitasking, time management, and attention to detail.
• Familiarity with basic recruitment processes is preferred.
• Willingness to work independently and across time zones if needed.

Preferred Qualifications

• Bachelor’s or Master’s degree in Business Administration, HR, or related field.
• 3–6 years of experience supporting leadership in fast-paced environments.
• Understanding of cybersecurity or IT operations (a plus).
• Local Candidate more prefarebal.

Work Environment & Flexibility

• Work Mode:

  Onsite

• Time Flexibility:

  Occasional adjustment for Director’s schedule and project needs

• Supportive Culture:

  Collaborative, learning-focused, and growth-driven

Compensation

• Competitive salary based on experience and skills

How to Apply

resume

hr@ambisure.in

In your cover letter, highlight your administrative experience, familiarity with recruitment support, and any exposure to the cybersecurity or IT industry.