Admin Manager

The Admin Manager is responsible for planning, directing, and overseeing all administrative, facility management, and statutory compliance activities at Rivera Coil Manufacturing Pvt. Ltd. The role ensures a safe, compliant, cost-effective, and well-organized working environment that supports uninterrupted manufacturing operations and employee well-being.

Roles & Responsibilities

1. Administrative & Plant Operations

• Manage end-to-end administrative functions for the manufacturing plant and office.
• Ensure smooth day-to-day functioning of administrative services supporting production operations.
• Develop, implement, and monitor administrative policies, procedures, and SOPs.

2. Facility & Infrastructure Management

• Oversee maintenance of factory buildings, offices, utilities, and common facilities.
• Manage housekeeping, security, canteen, transportation, and other support services.
• Ensure cleanliness, hygiene, and discipline across the plant premises.
• Coordinate AMCs and preventive maintenance to minimize disruptions.

3. Statutory & Legal Compliance

• Ensure compliance with all applicable labor laws and statutory requirements, including:
• Factories Act
• Contract Labour (R&A) Act
• PF, ESI, Gratuity, Bonus, Minimum Wages
• Maintain statutory registers, licenses, and ensure timely renewals and returns.
• Liaise with government authorities, inspectors, and auditors during inspections.
• Ensure readiness for internal, external, and statutory audits.

4. Vendor, Contractor & Contract Labour Management

• Identify, evaluate, and manage vendors and contractors for admin-related services.
• Negotiate contracts, service agreements, and commercial terms.
• Monitor vendor performance and ensure adherence to SLAs and statutory norms.
• Manage contract manpower in coordination with HR and ensure statutory compliance.

5. Asset, Inventory & Cost Control

• Maintain accurate records of company assets, office equipment, and admin inventory.
• Ensure asset tagging, verification, and periodic audits.
• Prepare and manage the annual admin budget.
• Monitor expenses and implement cost optimization initiatives.

6. Safety, Health & Environment (EHS) Support

• Support implementation of EHS policies and safety standards across the plant.
• Ensure availability and proper use of PPE, fire safety systems, and first-aid facilities.
• Coordinate safety audits, mock drills, and emergency preparedness activities.
• Promote a strong culture of safety and compliance.

7. Employee Services & Welfare

• Address employee grievances related to administration, facilities, and welfare.
• Support employee welfare initiatives as per company policy.
• Ensure a safe, comfortable, and employee-friendly workplace.

8. MIS, Documentation & Reporting

• Maintain accurate administrative records and documentation.
• Prepare MIS reports and dashboards for management review.
• Provide insights and recommendations for continuous improvement.

9. Cross-Functional Coordination

• Coordinate with HR, Production, Finance, Maintenance, and EHS teams.
• Support management during audits, certifications, and customer visits.
• Assist in plant expansion, relocation, or new facility setup activities.

10. Team Leadership & Discipline

• Lead, guide, and supervise the admin team and support staff.
• Ensure discipline, adherence to company policies, and performance accountability.
• Train and develop team members for improved efficiency and effectiveness.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹65,110.79 per month

Work Location: In person