Admin Manager

Key Responsibilities:

Office Administration & Facility Management

• Supervise daily office operations, including housekeeping, security, pantry, stationery, and maintenance.
• Ensure proper upkeep of office premises, infrastructure, and assets.
• Manage facility vendors, AMC renewals, and service contracts.
• Coordinate with property management and landlords for lease renewals and repairs.
• Oversee logistics for branch offices and regional centers (if applicable).

Procurement & Vendor Management

• Identify, evaluate, and manage vendors for administrative services.
• Negotiate contracts and ensure cost-effective procurement.
• Maintain vendor records, track payments, and monitor performance.

Asset & Inventory Management

• Maintain asset registers for IT equipment, furniture, and other fixed assets.
• Ensure periodic audits and tagging of company assets.
• Monitor and control administrative expenses within the approved budget.

Travel & Event Coordination

• Manage travel bookings (air, rail, accommodation, local conveyance) for employees.
• Assist in organizing corporate events, training sessions, and meetings.

Compliance & Documentation

• Ensure adherence to company policies and statutory compliance related to admin functions.
• Maintain all administrative documentation, agreements, and licenses.
• Support internal and external audits related to administration.

Team & Stakeholder Management

• Supervise junior admin staff and support teams across branches.
• Liaise with internal departments (HR, Finance, IT) for smooth coordination.
• Handle employee queries related to administrative facilities.

Required Skills & Competencies:

• Strong background in administration within NBFC, BFSI, or corporate setup.
• Excellent vendor management and negotiation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP systems.
• Strong organizational, communication, and problem-solving abilities.
• Ability to multitask and handle pressure in a fast-paced environment.
• Knowledge of facility and asset management best practices.