Admin & Invoicing Executive

Position: Admin & Invoicing Executive

Contingent (On Vendor payroll*)

Job-Type: Full Time (Third party payroll*)

Location: Mumbai

Function: Corporate Security & Investigations (CSI)

Sub-Function Security Operations

Invoicing & Finance Support

• Prepare, verify, and process invoices accurately and in a timely manner.

• Reconcile discrepancies in invoices and resolve queries with internal teams/vendors.

• Maintain invoice records and ensure compliance with company policies and statutory requirements.

• Assist in preparing month-end invoicing reports and supporting documentation for audits.

• Follow up with clients/vendors for pending payments or clarifications.

Administration Support

• Handle day-to-day administrative tasks including documentation, record management, and correspondence.

• Support vendor management processes including onboarding, compliance checks, and payment coordination.

• Assist with employee expense reimbursements and petty cash management (if applicable).

• Provide administrative support to the Finance and Operations teams as required.

Coordination & Compliance

• Liaise with cross-functional teams to streamline invoice approvals and resolve discrepancies.

• Ensure proper filing and archiving of financial and administrative records.

• Adhere to organizational policies, internal controls, and compliance requirements.

Qualifications:

• Proven experience in office administration and vendor coordination.

• Graduation plus relevant administrative experience, strong organizational skills, and proficiency in office software.

• Strong organizational and multitasking skills.

• Exhibit competency in the Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc.

• Proficient in MIS development and management.

• Excellent communication and interpersonal skills.

Benefits:

• High level of discretion and confidentiality.

• Competitive salary and benefits package. Opportunities for professional development.

• Collaborative and dynamic work environment.

Please contact - Saanvi Gandhi

saanvi@hrpc.in | 7710844668 - Whatsapp