Admin Head

Job Title: Group Admin Head Department: Administration / Operations Reports To: Managing Director / CEO

Job Summary:

The Group Admin Head oversees and manages the overall administrative functions across all company locations or business units within the group. This role ensures efficient facility management, smooth office operations, cost-effective procurement, vendor management, and compliance with company policies and statutory requirements. The position also plays a strategic role in planning and implementing administrative systems that support the group’s business goals.

Key Responsibilities:

• Supervise and coordinate the administration teams across all group companies/offices.
• Oversee facility management, including office infrastructure, housekeeping, security, and maintenance.
• Manage travel, transportation, guesthouse, and logistics arrangements for employees and management.
• Lead vendor management, including sourcing, negotiation, and service-level monitoring.
• Implement and monitor administrative policies, standard operating procedures (SOPs), and cost-control measures.
• Ensure statutory compliance related to administrative activities (e.g., labor laws, building safety, etc.).
• Plan and control the administration budget and track expenses to optimize costs.
• Oversee asset management, office space allocation, and equipment maintenance.
• Liaise with government authorities, local bodies, and external agencies as required.
• Support HR and Operations in organizing events, employee engagement, and welfare activities.
• Develop and manage risk and safety protocols, including fire safety, emergency preparedness, and insurance.
• Lead and motivate the admin team to maintain high service standards and efficiency.

Required Qualifications & Skills:

• Bachelor’s degree (Master’s in Business Administration or Operations preferred).
• 10–15 years of experience in administration, facilities, or operations management (multi-location experience preferred).
• Strong leadership, planning, and organizational skills.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in MS Office and familiarity with ERP systems.
• Knowledge of statutory compliance and vendor management best practices.

Key Competencies:

• Strategic planning & execution
• Cost optimization
• Crisis management
• Team leadership & coordination
• Attention to detail
• Decision-making & problem-solving

Job Types: Full-time, Permanent

Pay: ₹70,000.00 - ₹100,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person