Accounts Receivable & Invoicing Specialist

0 - 3 years

0 Lacs

Posted:2 days ago| Platform: Linkedin logo

Apply

Work Mode

On-site

Job Type

Full Time

Job Description

Job Title: Accounts Receivable & Invoicing Specialist | Hinjewadi, Pune, Maharashtra (On-site, Pune)

We are seeking a detail-oriented and technically adept Accounts Receivable & Invoicing Process Specialist

to join our Finance team in Hinjewadi, Pune. This role emphasizes process management, data validation, advanced MIS/reporting, and proactive communication, leveraging view-only access to client SAP systems alongside non-SAP tools for operational tasks.

Technical & Process Responsibilities

  • End-to-End Invoicing & Accounts Receivable (AR) Management
  • Liaise with project managers and delivery teams to validate billing milestones and project deliverables using documentation, project trackers, and view-only data from client SAP systems.
  • Prepare, validate, and issue accurate client invoices using internal systems (MS Excel, ERP, or accounting tools), ensuring compliance with contract terms, tax codes, and proper supporting documentation (work completion certificates, contracts, email confirmations).
  • Maintain digital documentation trail for every invoice in the organization’s repository.
  • Reconcile project billing schedules and unit-based deliverables against client-provided SAP data to ensure accuracy and alignment.
  • Schedule and manage recurring billing where applicable based on standing client arrangements, leveraging automation in available tools.
  • Receivables, Payment Follow-up & Collection Escalations
  • Regularly monitor outstanding receivables using internal trackers; cross-reference with client SAP AR aging reports (via view-only access) for validation and updates.
  • Proactively send payment reminders to clients; escalate overdue accounts in accordance with internal policies.
  • Collaborate with the sales team and client points-of-contact (POCs) to resolve disputes, accurately updating internal trackers after every client interaction.
  • Forecast collections based on historical trends, current tracker status, and insights from client SAP data, sharing findings in weekly management meetings.
  • Client SAP Coordination (View-Only Access)
  • Access client SAP systems in view-only mode as needed to verify project, invoice, and receivable statuses.
  • Extract and interpret purchase order, invoice, and receivable data from SAP to reconcile with internal records.
  • Closely coordinate with the client’s SAP/Finance team for any clarifications, data extraction, or discrepancies that require further action or operational updates.
  • Utilize Excel and reporting tools to structure, present, and visualize SAP-derived data for management and internal analysis.
  • Taxation & Compliance Operations
  • Apply correct tax codes on all relevant transactions, ensuring legal compliance for both local and international invoices.
  • Support with statutory filings and maintain compliance documentation, and coordinate with external consultants during audits.
  • Stay updated on Indian and international tax requirements; suggest process improvements to ensure ongoing compliance.
  • MIS Reporting & KPI Monitoring
  • Prepare and present detailed Management Information System (MIS) reports each week using Excel, Power BI, and tracker data, including detailed AR aging, billing forecast, dispute analysis, overdue status, and collection trends.
  • Use data visualization to highlight process bottlenecks and inform business decisions.
  • Track and improve key indicators such as Days Sales Outstanding (DSO), on-time billing %, accuracy/error rates, and resolution turnaround for escalations.
  • Cross-Function Coordination & Process Improvement
  • Maintain strong, daily coordination with sales, delivery, and client-side teams to ensure smooth workflow and up-to-date operational data.
  • Map processes for AR, billing, and compliance; recommend automation or efficiency improvements.
  • Document and maintain Standard Operating Procedures (SOPs) for all related workflows; train team members and support digital advancements.

Required Qualifications & Skills

  • Bachelor’s or Master’s degree in Finance/Accounting or a related field (strong technical/process orientation preferred).
  • 0- 3 year of hands-on experience in accounts receivable/payable, invoicing, and advanced reporting (Excel, tracker tools); direct SAP transaction experience NOT required, but familiarity in interpreting SAP data is a plus.
  • Advanced MS Excel skills (formulas, PivotTables, macros); experience with MIS/reporting and visualization tools (Power BI or similar).
  • Solid knowledge of Indian & international taxation (GST, TDS, IGST, import/export).
  • Excellent written and verbal communication skills.
  • Analytical, process-driven, and able to prioritize multiple tasks and deadlines.
  • Proactive mindset, keen attention to detail, and willingness to learn new finance technologies.

Additional Information

  • Location: On-site, Hinjewadi, Pune
  • Employment Type: Full Time, Permanent

This is a high-impact process and coordination role for individuals ready to drive operational accuracy and reporting excellence using multiple client/in-house systems. Apply if you thrive on collaboration, data analysis, and accountability!

Mock Interview

Practice Video Interview with JobPe AI

Start Job-Specific Interview
cta

Start Your Job Search Today

Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.

Job Application AI Bot

Job Application AI Bot

Apply to 20+ Portals in one click

Download Now

Download the Mobile App

Instantly access job listings, apply easily, and track applications.

coding practice

Enhance Your Skills

Practice coding challenges to boost your skills

Start Practicing Now

RecommendedJobs for You