Accounts Payable Executive

Job Summary

The Executive – Accounts Payable will be responsible for day-to-day processing of invoices, vendor payments, reconciliations, GST compliance, and maintaining accurate accounting records. The role requires strong attention to detail, knowledge of Tally/ERP systems, and coordination with vendors and internal teams to ensure timely and accurate financial transactions.

Key Responsibilities

1. Invoice Processing

• Receive, review, and process vendor invoices in compliance with company policies.
• Ensure invoices are accurately coded and posted in Tally/ERP.
• Verify invoices against purchase orders/receipts and resolve discrepancies.

2. Payment Management

• Assist in preparation of vendor payments (cheques, bank transfers, NEFT/RTGS).
• Ensure payment approvals and supporting documentation are in place.

3. Vendor Coordination

• Communicate with vendors regarding payment status and invoice queries.
• Resolve vendor issues related to accounts payable.

4. Reconciliations

• Perform vendor account reconciliations and match with general ledger balances.
• Support month-end and year-end reconciliations for accounts payable.

5. GST Compliance

• Assist in reviewing GST invoices and input tax credit (ITC) eligibility.
• Support in preparation of GST returns and related reconciliations.

6. Tally/ERP Entries

• Enter and update vendor invoices, payments, and adjustments in Tally/ERP system.
• Ensure accuracy and integrity of accounts payable records.

7. Reporting

• Prepare basic reports such as vendor outstanding, payable aging, and payment schedules.
• Support finance team with data required for audits and management reporting.

8. Expense & Reimbursements

• Assist in processing employee expense claims and reimbursements with proper documentation.

Preferred Skills

• Good understanding of accounts payable processes.
• Knowledge of GST concepts and compliance.
• Hands-on experience with Tally ERP or similar accounting software.
• Strong proficiency in MS Excel (basic formulas, VLOOKUP, pivot tables preferred).
• Good communication and coordination skills.

Qualifications

• Bachelor’s degree in Commerce, Accounting, or Finance.
• Certification in GST or Tally ERP will be an added advantage.

Experience

• Minimum 1+ year of experience in accounts payable or a related finance/accounts role.
• Exposure to vendor management and GST filing preferred.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Ability to commute/relocate:

• Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• total: 1 year (Required)

Location:

• Gurugram, Haryana (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person