Account Manager

Sales Coordinator – Tendering Activities

Astra Microwave Products Limited

Profile Overview

A Sales Coordinator at Astra Microwave Products Limited, focusing on tendering activities, is responsible for managing and streamlining the entire tendering process—from identifying opportunities to coordinating final submissions. This position is vital in ensuring that Astra’s offerings are presented competitively, compliantly, and on time, enabling the company to secure strategic contracts in the RF, microwave, aerospace, and defense sectors.

Key Responsibilities

• Tender Identification & Opportunity Management

• Monitor procurement/tender portals for relevant opportunities.

• Analyze tender documents and summarize key requirements and deadlines.

• Register the organization on tender portals and manage all related compliance documentation.

• Tender Process Coordination

• Organize and coordinate responses to RFIs, RFQs, RFPs, and ITTs.

• Liaise with internal departments (sales, technical, finance, legal, and project management) to gather and consolidate required data and documents.

• Maintain version control and supervise timely, accurate submission of proposals and bid documents.

• Documentation & Compliance

• Ensure all proposals adhere to corporate branding guidelines, standard formatting, and quality standards.

• Prepare, review, and maintain necessary forms, technical write-ups, pricing sheets, and pre-qualification documents.

• Submit performance bank guarantees and other post-award documentation as per requirements.

• Stakeholder Engagement

• Act as the central point of contact for tender-related queries internally and externally.

• Coordinate with clients for clarifications, feedback, and negotiation in accordance with Astra’s interests.

• Build and maintain relationships with partners and key accounts.

• Sales Support & Reporting

• Assist the sales team with lead generation and order processing related to tenders.

• Keep records of all bids, submissions, outcomes, and lessons learned.

• Prepare regular status reports for management on tendering activities and success rates.

Required Skills and Qualifications

• Bachelor’s degree in Electronics, Business, or related field (preferably with exposure to RF, Microwave, Space, or Defense domains).

• 2–5 years experience in sales coordination or tender management, ideally within a technical or engineering industry.

• Strong understanding of public sector or defense procurement processes.

• Solid communication, stakeholder management, and interpersonal skills.

• Excellent organizational abilities, attention to detail, and ability to manage deadlines.

• Proficiency with office and document management software (MS Office, ERP/CRM systems).

• Analytical mindset and the capability to interpret complex technical and commercial documents.

• Ability to work independently and collaboratively with multidisciplinary teams.

Desired Attributes

• High level of professionalism and discretion.

• Proactive approach to process improvement and problem-solving.

• Adaptability and resilience under time constraints and changing requirements.

• Willingness to learn about new products, technologies, and industry developments